Senior Administration Officer, Scholarships

About This Opportunity

We’re looking for a proactive and highly organised Senior Administration Officer to join our team and support scholarships that make a real impact for students. In this pivotal role, you’ll provide high-quality administrative support while working closely with colleagues and stakeholders across UQ to help ensure scholarships are administered efficiently.

You’ll help contribute to key processes and initiatives, maintain accurate systems and records, and support the effective delivery of services within a collaborative and supportive team environment.

Key Responsibilities Will Include:

• Provide high-level administrative support to assist with the delivery of team activities and services.
• Coordinate processes, documentation, and communications while maintaining accurate records and systems.
• Liaise with internal and external stakeholders to support projects and day-to-day operations.
• Identify opportunities to improve processes and enhance service delivery.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.40 a day)
• Salary packaging options

About You

• A relevant degree with subsequent experience, or an equivalent combination of education, training, and practical experience.
• Strong ability to interpret and apply policies, procedures, and guidelines, particularly when managing complex or sensitive matters.
• Excellent organisational and time management skills, with the ability to prioritise competing tasks, take initiative, and contribute to improving processes and workflows.
• Highly developed communication and interpersonal skills, with the confidence to engage effectively with senior staff, students, parents, school representatives, and external stakeholders.
• Strong digital literacy, including experience using a range of software packages and enterprise systems, combined with a high level of accuracy, attention to detail, and a commitment to delivering excellent customer service in a fast-paced environment.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia, qualifications, criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.