Senior Administrative Analyst

Job Description

Definition Performs complex and difficult studies related to District operating procedures, systems design and analysis, organization and management, policy development, budgetary and fiscal matters, facilities and equipment evaluation and utilization, work flow and distribution, legislation, experimental programs, and other general administrative matters; supervises a small staff of professional, technical, and clerical employees.

Typical Duties Conducts the more difficult administrative and management studies related but not limited to organizational structure, staffing, legislation, work distribution and work flow, program evaluation, systems design, policy development, budgetary and fiscal matters, facilities and equipment evaluation and utilization, surveys and reports, and general administrative matters and makes recommendations to improve and enhance operations of assigned area. Plans, assigns, and supervises the work of and provides training to assigned staff engaged in a variety of administrative and management studies. Administers and implements or provides advice regarding the business, administrative, financial, budgetary, or management aspects of District programs. Evaluates alternative administrative systems required to conduct District programs and supplies support services. Advises administrators, employees, and representatives of community groups and educational agencies on District policies, precedents, procedures, and laws and rules applicable to programs within the assigned areas. Composes, edits, coordinates, and directs the preparation and publishing of reports, bulletins, manuals, reference lists, correspondence, research documents, instructions, guides and procedures or reviews reports prepared by others prior to forwarding to the administration. Investigates and recommends ways to disseminate research findings to users within the District. Analyses the possible effects and makes recommendations on proposed legislation, laws, regulations, contract provisions, legal options, and legal decisions related to assigned area. Schedules and plans the sequence for development of research programs and organizational goals and objectives including criteria for evaluating organizational performance. Consults with information technology staff to define information systems requirements or problems and coordinates the installation and utilization of specialized software programs. Prepares a review analysis of cost proposals, budgets, and other facets of financial management. Prepares complex reports, presentations, and other communications containing descriptive, analytical, and evaluative content including the preparation of conclusions and forecasts based on data summaries and other findings. Effectively utilizes the capabilities of standard and specialized software programs in the production of management information and reports. Attends various council and committee meetings, as designated, to represent assigned areas. Directs the maintenance of records related to assigned areas. May represent the District in negotiations with Federal and State agencies, universities, financial institutions, and others concerning financial and budgetary matters and the administrative guidelines applicable to special projects. Performs related duties as assigned.

Distinguishing Characteristics A Senior Administrative Analyst performs the more difficult and complex studies and makes recommendations regarding organization, management planning, systems design, work-flow and distribution, policy development, budgetary and fiscal matters, facilities and equipment evaluation and utilization, legislation, experimental programs, and other general administrative matters; supervises the activities of assigned lower-level analysts and technical and clerical staff. An Administrative Analyst analyzes and devises solutions to complex problems related to systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in a major administrative division. Employees in this class work at a journey-level and are expected to work independently and without immediate supervision. An Administrative Analyst (Confidential) is distinguished from the class of Administrative Analyst because of the requirements of the employee to have access to, or possess information relating to, employee and labor relations matters. An Assistant Administrative Analyst performs professional-level staff work of moderate complexity related to the analysis of and solution of problems involving systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in a major administrative division. Employees are continuing to learn skills in preparation for promotion, but are expected to work without continuous review and supervision. An Assistant Administrative Analyst (Confidential) is distinguished from the class of Assistant Administrative Analyst because of the requirements of the employee to have access to, or possess information relating to, employee and labor relations matters.

Supervision General supervision is received from a classified administrator. Immediate supervision is exercised over assigned lower-level analysts and technical and clerical staff.

Class Qualifications

Knowledge of:

• Principles, purposes, functions, policies, and practices of business and public administration, personnel management, planning and research, and organization and management
• Current principles, practices, and theories of accounting, budgeting, finance, fiscal control, and business and contracts law
• Pertinent provisions of the State Education Code, collective bargaining agreements, Human Resources Guides, and Board of Trustees and Personnel Commission rules, regulations, procedures, and policies
• Principles of organizational systems design and analysis, office layout, and report design
• Research methods and techniques including business statistical analyses and graphic presentation
• Capabilities of computer systems, software, and hardware used in business and management
• Computer software such as word-processing, spreadsheet, database management, and desktop publishing applications
• Principles of supervision and training
• Organization and management of records

Ability to:

• Plan, conduct, and evaluate complex studies related to the business, technological, and operational activities of a major administrative division
• Conduct investigations and analyze systems, methods, and procedures
• Collect and analyze complex information and data; recognize significant factors, relationships, and trends; make sound findings and recommendations
• Devise practical solutions to complex problems
• Prepare clear, comprehensive, and concise reports, incorporating statistical methods when required
• Interpret, apply, and explain pertinent laws, rules, regulations, procedures and policies
• Analyze and review organizational plans, legislation, and other items
• Effectively utilize computer equipment, software, and management information systems in the performance of duties
• Present complex and difficult technical information effectively, orally, visually, and in writing
• Select, motivate, train, and supervise assigned staff
• Deal with novel and difficult problems
• Exercise creativity and critical judgment
• Independently complete complex assignments
• Establish effective inter-personal communications and secure the cooperation of administrators in the implementation of District procedures
• Work effectively with a diverse pool of District staff and representatives from private and public agencies
• Learn specialized software applications

Entrance Qualifications

Education and Experience:

A.  A masters degree from a recognized college or university in business administration, public administration, educational administration, management information systems, or a related field AND two years of full-time, paid, professional-level experience in the analysis of management, administrative, business programs, systems, and processes, or fiscal problems and the preparation of recommendations for their resolution. Supervisory experience is desirable.

OR

B.  A bachelor's degree from a recognized college or university, preferably with a major in business administration, public administration, educational administration, management information systems, or a related field AND four years of full-time, paid, professional-level experience in the analysis of management, administrative, business programs, systems, and processes, or fiscal problems and the preparation of recommendations for their resolution. Supervisory experience is desirable.

Special: A valid Class “C” California driver's license is required. Travel to locations throughout the District is required.

Benefits Medical and dental insurance and vision care plans are provided for employees and their dependents. A $50,000 life insurance policy is provided free of charge for each employee. New employees receive 12 full-pay days and 88 half-pay days of illness leave. 19 paid holidays per year. Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days. Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty. Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security. Employee Assistance Program

Selection Process The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Reasonable Accommodations Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class. In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.