Job no:
R-[contact details available in the full listing]
Position Title:
Senior Administrative Assistant - Academic Affairs
Faculty or Staff:
Staff
Full Time or Part Time:
Full time
In-Person, Hybrid, or Remote:
In-Person
Minimum Starting Rate of Pay:
$26.47
Rate of pay commensurate with experience
Start Date:
09/01/2026
Job Description:
Position Summary
Mount Holyoke College seeks an energetic, hardworking, and highly
organized Senior Administrative Assistant to provide administrative
coordination and operational support across the Division of
Academic Affairs.
This full-time (37.5 hours/week, 12-month) position serves as an
integral part of the Academic Affairs administrative team. The role
divides time between supporting core operations in the Office of
the Provost and Dean of Faculty and providing dedicated
administrative support to the Teaching and Learning Initiative
(TLI) and the First Year Seminars (FYS) program. The position
reports to the Chief of Staff in the Office of the Provost while
working closely with the TLI/FYS Director.
Core Duties & Responsibilities
1. Provost’s Office & General Administrative Support
- Provide comprehensive administrative support to the Office of
the Provost and Dean of Faculty.
Serve as a primary point of contact for faculty members, staff,
emeriti, students, invited speakers, and external guests seeking
assistance from the Office of the Provost.
Manage calendar and scheduling requests for office staff,
serving as primary backup for the Provost’s calendar. Oversee
physical office space, equipment, inventory, supply ordering, and
conference room reservations.
Triage messages sent to the Provost’s Office general email,
manage Google Sites, Google Groups, and listservs.
Assist with planning and logistics for meetings and
events.
Assist with filing faculty personnel material and gathering
documentation for faculty reappointment, tenure, and promotion
reviews.
Serve on the Office Space Committee and execute other special
projects as assigned.
2. Teaching and Learning Initiative (TLI) & First Year
Seminars (FYS) Coordination
- Provide organizational and logistical support to the TLI/FYS
Director to execute core academic programming.
- Coordinate logistics for key initiatives, including monthly
Talk about Teaching luncheons, the New Faculty
Seminar, and TLI’s annual flagship event, the TLI Teaching
and Scholarship Renewal Week.
- Assist with coordinating logistics for meetings, workshops, and
events, including room reservations, catering,
travel/transportation, RSVP tracking, and guest accommodation
requests.
3. Academic Financial & Budget Coordination
- Serve as Cost Center Coordinator for the Office of the Provost
and TLI/FYS using Workday.
- Process reimbursements, purchasing requests, invoices, and
journal entries.
- Perform monthly account reconciliations, enter and analyze
financial data, and maintain clear, accurate spreadsheets and
reports.
Qualifications
Required Qualifications
- Education: Bachelor’s or Associate degree (or equivalent
professional experience).
- Experience: Minimum of 2 years of administrative support
experience, preferably in higher education.
- Technical Skills: Proficiency in Workday, Microsoft Office
Suite (Word, Excel), Google Workspace (Docs, Sheets, Sites, Groups,
Forms), Adobe Acrobat.
- Time Management & Multitasking: Proven ability to
prioritize duties, manage concurrent projects, transition quickly
between tasks, and meet strict deadlines with high accuracy and
attention to detail.
- Communication & Discretion: Excellent written, oral, and
proofreading skills. Demonstrated ability to handle confidential
information and maintain clear, courteous communication across a
diverse campus community.
- Diversity & Inclusion: Commitment to fostering an
anti-racist, inclusive, and equitable work and learning
environment.
Preferred Qualifications
- Previous administrative experience supporting academic programs
or executive offices in a college or university setting.
- Proficiency in Canva.
- Previous experience in event coordination, including
marketing.
- Flexibility to occasionally work evenings and special
events.
Background Checks:
Mount Holyoke College is committed to providing a safe and secure
environment, supported by qualified employees that will allow all
of its students, faculty, staff and those associated with them to
successfully carry out the mission of the college. As a condition
of employment, the College will conduct appropriate background
checks for all new hires. Mount Holyoke has designated the Office
of Human Resources as the office responsible for ensuring that
background checks (CORI, SORI, Credit History, & Driver
Credential) are completed and utilized in the hiring process and
Five College Office of Compliance and Risk Management as the office
responsible for facilitating background checks as articulated in
this policy.
Special Instructions for Applicants:
Apply online; application materials must include:
- A cover letter summarizing interests and
qualifications
- A complete resume or curriculum vitae
- For faculty positions, statements on mentoring, teaching,
and research will also be required.
It is unlawful in Massachusetts to require or administer a lie
detector test as a condition of employment or continued
employment.
