"Senior Administrative Assistant, Department of Physics"

Job Details

Department: Physics

Job Posting Title: Senior Administrative Assistant, Department of Physics

Job Description: This position involves specialized and/or diverse administrative responsibilities and support to the faculty and students of the Department of Physics. Duties include management of the office, administration of department-related communications, record management, schedule management, managing financial processes for the business office, and coordination and management of student workers. A successful candidate must be highly detailed and organized, have the ability to work independently, and enjoy the challenge of learning new systems.

Priority Deadline: September 11, 2025. Screening of complete applications will begin immediately following the priority deadline and will continue until the position is filled.

Wage: $15.03 per hour

Benefits: To review our competitive benefit package, please visit FHSU Benefits.

Minimum Requirements: High-school diploma or GED equivalency.

Preferred Qualifications:

• Associate’s degree or higher, or two years’ experience in related field
• Three years of office experience
• Demonstrated ability to organize and manage budgets, department records and files, course scheduling, and faculty calendars.
• Evidence of effective management of social media and webpages.
• A history of successful supervision and/or mentoring of student workers.
• Proficiency with Microsoft Excel and other Microsoft Office Suite programs (Outlook, Word, PowerPoint).

Responsibilities may include:

• Oversee customer service operations, including walk-in, phone, and email communications.
• Maintain the budget spreadsheets for the department accounts.
• Assist chair with correspondence, scheduling, spreadsheets, and other documents.
• Monitor expenditures and reconcile monthly budget reports for the department accounts.
• Manage course scheduling.
• Process travel and purchasing requests and reimbursements.
• Understand and implement university and state procedures and regulations.
• Maintain office supply inventory and coordinate maintenance of office equipment.
• Schedule department visits for potential students.
• Perform other office management functions as needed or assigned by the Department Chair.
• Supervise and provide on-going training for student employees.

Required Application Documents: Applicants must submit a resume.

Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.

If you have questions regarding the position, please contact:

Dr. CD Clark III, Interim Chair, Department of Physics
Phone: 785-628-4502
Email: cdclark@fhsu.edu

About the Department: The Department of Physics is a small department consisting of five full-time faculty members servicing about 30-40 students composed of both physics majors and pre-engineering students. It is a laid-back environment that does not live up to the many stereotypes held about physicists from watching The Big Bang Theory.