Job Details
Job Location: Las Vegas, NM 87701
Position Type: Full Time -Reg
Education Level: High School or GED
Salary Range: $45,000.00
Travel Percentage: None
Job Category: Staff
Description
SUMMARY: This position is responsible for providing administrative support.
DUTIES AND RESPONSIBILITIES:
- Provides assistance to students and faculty;
- Performs clerical tasks in the data entry function, compiles spreadsheets, etc.;
Screens and directs telephone, e-mail, and in-person inquiries.;Maintains confidential and accurate records and files;Maintains program databases; Assists with gathering program data;Handles confidential material accurately and in a professional manner;Prepares Travel Requests, Vouchers;Prepares Purchase Requisitions, Checks Requests and other financial documents;Picks up and delivers departmental mail and other documents;Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required;Prepares Schedule Entry Forms and Schedule Change Forms;Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary;Collects candidate applications and checks for completeness;Prepares communications to students;Communicates with students regarding program status; Answers routine student questions and directs students to appropriate academic departments;Forwards documentation to appropriate Advisor/Faculty for approval;Assists with the gathering of data for CAEP/CACREP Accreditation;Assists with gathering of data for outcomes assessment;Prepares reports as needed for CAEP/CACREP and Outcomes Assessment;Updates Advisors in the Banner System;Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook;Maintains regular attendance;Performs other job-related duties as assigned.WORK ENVIRONMENT:
- Work is performed in a typical interior/office work environment;
- Work is performed in a typical interior/office work environment.
Qualifications
MINIMUM REQUIREMENTS:
- EDUCATION: High School Diploma or GED.
- EXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work.
- PREFERENCE:
- Associate degree in any field.
EMPLOYMENT REQUIREMENTS:
- Must possess and maintain a valid New Mexico Driver’s License;
- Must be willing to travel;
- Must be willing to work overtime as required;
- Must be willing to work flexible schedules as needed.
KNOWLEDGE, SKILLS, & ABILITIES:
- Experience working with Banner (Student Information System) or willingness to learn the system;
- Knowledge of general office practices and procedures;
- Knowledge of preventative maintenance of office machines;
- Knowledge of business communication;
- Knowledge of general office procedures;
- Skilled in Microsoft Office applications including Word, Excel, and Access;
- Skilled with managing webpage content;
- Ability to maintain effective working relationships with faculty, students, University community, and the general public;
- Ability to communicate effectively by having an excellent command of the English language (both oral and writing);
- Ability to follow written and verbal instruction;
- Ability to make independent routine decisions;
PHYSICAL DEMANDS:
- Work is performed in a typical interior/office work environment;
- Repetitive hand motions and prolonged use of computer;
- Must occasionally lift and/or move up to twenty (20) pounds;
- Sitting for extended periods of time;
- Kneel, bend, and stoop.
