Senior Administrative Assistant - Office Innovation and Commercialization

Working at Binghamton University is about more than having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Embedded within the University, The Research Foundation (RF) exists to serve SUNY and to capitalize on the scope, scale and diversity of SUNY as an engine of New York State's innovation economy. We are the largest comprehensive university-connected research foundation in the country. The RF is mission focused and serves Binghamton University by providing essential administrative services that enable faculty to focus their efforts on the education of students and the performance of life-changing research. As a private not-for-profit corporation, we support nearly $1 billion in SUNY research activity annually, providing sponsored programs administration and commercialization support services to SUNY faculty performing research in numerous disciplines.

The RF offers a comprehensive benefits package that is a valuable part of our total compensation. Included in the benefits package are comprehensive health, dental, and vision insurance, dependent care and healthcare spending accounts, employer retirement contributions at 7% of earnings, retiree health benefits and more! The RF promotes employee work/life balance through generous paid leave offerings and wellness resources for employees and their families. Furthermore, our 10 Perks of Working at the RF provides an at-a-glance view of our top benefits that make us a great place to work. Employees receive support throughout their career with access to professional development opportunities across campus, college savings plans, access to public student loan forgiveness programs, a tuition waiver program, and much more!

Job Description:

The Senior Administrative Assistant will provide high-level administrative and operational support to the leadership team of the Office of Innovation and Commercialization at Binghamton University. This position supports the office's efforts to advance university research discoveries, intellectual property, technology commercialization, industry partnerships and entrepreneurial activities. This position serves as the key administrative liaison among faculty, researchers, university officers, external partners and other stakeholders and plays an important role in coordinating the day-to-day operations and activities of the office.

The Senior Administrative Assistant works independently and exercises considerable judgment in managing multiple priorities, coordinating complex activities, maintaining confidential information, and ensuring timely follow-through on administrative and operational matters. The position reports to the Associate Vice President for Innovation and Commercialization.

Key Responsibilities:

• Provide comprehensive administrative support to the Associate Vice President and the leadership team within the Office of Innovation and Commercialization.
• Manage and maintain calendars, schedule meetings, webinars, events, and conference calls.
• Assist with faculty workshops, information sessions, networking events, entrepreneurship program and other innovation related activities.
• Draft, proofread, and edit a variety of communications including memos, emails, agendas, briefing materials, presentations, correspondence, reports and other documents
• Maintain databases, spreadsheets, electronic files and other systems used to track office activities, partnerships, agreements, and outcomes.
• Assist in tracking performance measures and metrics.
• Coordinate office workflows, track action items, and ensure timely follow-up on assignments and commitments.
• Develop and maintain administrative procedures and systems to support efficient office operations.
• Exercise discretion and maintain confidentiality on all matters pertaining to the office and its stakeholders.
• Coordinate travel arrangements, reimbursements, purchasing and other administrative transactions
• Organize internal and external events, workshops, and conferences in collaboration with university departments and external partners.
• Monitor office budgets and expenditures and assist with financial reporting and reconciliation.
• Represent the AVP's office in a highly professional manner in person, by phone, and in writing.
• Oversee general office management, including ordering supplies, maintaining inventory, and vendor communication.
• Serve as the primary point of contact for visitors, screen incoming calls and emails, and direct inquiries appropriately.

Requirements:

• Bachelor's degree or an equivalent combination of education and relevant experience.
• Minimum of five (5) years of progressive experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and Zoom.
• Demonstrated ability to manage multiple priorities and projects in a deadline-driven environment.
• Excellent organizational, written and verbal communication skills.
• Strong attention to detail and demonstrated ability to maintain accurate records and documentation.
• Ability to exercise independent judgment, maintain confidentiality and handle sensitive information.

Additional Information:

Salary: $60,000 annually. Please note, this position involves a combination of collaborative/in-person and independent work and will require the incumbent to be onsite 100% of the time

Note: Visa sponsorship is not available for this position.

Employee Benefits: The Research Foundation for the State University of New York offers a comprehensive benefits package that is a valuable part of total compensation. This includes medical, dental, vision, dependent care subsidy and other benefits such as SUNY Tuition Assistance. Furthermore, our 10 Perks of Working at the RF provides an at-a-glance view of our top benefits that make us a great place to work.

Research Foundation Commitment to Equal Employment Opportunity

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.

Binghamton University is a tobacco-free campus.

Application Instructions:

Interested candidates should submit the following:

• Resume or CV
• Cover letter/Letter of Interest
• Names and contact information of three references.

You may add additional files/documents after uploading your resume.

After filling out the contact information, you will be directed to the upload page.

Returning Applicants - Login to your The Research Foundation for SUNY at Binghamton Careers Account to check your completed application.

Please contact us if you need assistance applying through this website.

URL: www.binghamton.edu/research/division-offices/innovation/