Job Details

Job Title:

Senior Administrative Assistant-School of Education

Location:

Dalton State College

Regular/Temporary:

Regular

Full/Part Time:

Full-Time

Job ID:

291267

About Us

Dalton State College delivers a transformational education experience in a community serving more than 5,000 students through its two campuses and online programs. A member of the University System of Georgia, we provide access to high-quality bachelor's degrees, associate degrees, and career and teaching certificate programs that are responsive to regional and state needs.

Located about 90 minutes from Atlanta and 30 minutes from Chattanooga, Dalton State is nestled in the foothills of the Appalachian Mountains in northwest Georgia and is surrounded by abundant outdoor recreation opportunities. We attract students from 35 countries and 26 states. Approximately half of our students are first-generation college students. Dalton State is Georgia's first federally-designated Hispanic-Serving Institution (HSI); through this designation, we administer a Title V and a Title III HSI STEM Grant program that benefit all students.

Our mission and values undergird our commitment to creating a sense of belonging for all students and to ensuring their success. Dalton State was ranked #1 in the nation for Student Experience in The Wall Street Journal/College Pulse 2024 Best Colleges in the U.S. rankings and the #2 most recommended institution in the country in 2025. In addition, we are proud to have been recognized in 2024 as one of 75 "Great Colleges to Work For" by ModernThink, along with an Honor Roll distinction.

Job Summary

This position is responsible for providing administrative support for the operations of the School of Education.

A complete application must include:

• Cover letter
• Resume
• List of three professional references: please include full name, job title, organization, phone number and email address, a brief description of relationship with reference. Include current and/or past employer.

Review of applications will begin on October 27, 2025. The position will remain open until filled.

Minimum hourly rate $16.88

Benefits Include:

• Healthcare options
• Retirement options: Teachers Retirement Systems (TRS)
• Tuition assistance
• $100 Well-being rewards
• 13 paid holidays
• Paid vacation and sick leave
• Paid parental leave
• Winter break (December holidays)
• USG Benefits

Responsibilities

Processes student paperwork - 15%
- Ensures that students have a completed Background Check, Mandated Reporter Training, Liability Insurance, and Major Related Ethics Assessment prior to registering for Major Related Education courses.
- Ensures that teacher candidates maintain liability insurance.
- Releases teacher candidates to register for courses.
- Assigns students to School of Education faculty advisors

Provides support the Dean, Department Chair, and faculty - 38%
- Assists the Dean and faculty members with multiple projects.
- Attends meetings and records minutes.
- Compiles data and prepares reports.
- Prepares contracts for part-time faculty.
- Creates door schedules for faculty office hours

Enters course data - 17%
- Enters semester Schedule of Classes into Banner system.
- Makes class updates, additions, deletions, corrections, etc.
- Updates prerequisites as needed.
- Processes approved changes into the catalog.
- Updates course descriptions and program sheets.
- Creates independent studies as needed.

Maintains department inventories and makes purchases - 15%
- Maintains supply inventory; checks stock to determine inventory level.
- Orders office supplies.
- Handles department purchase requisitions and purchase orders.
- Maintains purchasing records.
- Uses PCard to complete purchases and completes monthly PCard reports.

Provides administrative support for office operations - 15%
- Answers telephone and greets visitors; provides information and assistance; takes messages; refers questions to appropriate personnel.
- Processes incoming and outgoing mail.
- Coordinates the maintenance of office equipment.
- Coordinates meetings, luncheons/dinners for stakeholders.
- Coordinates administrative duties with student workers.
- Supervises student workers.
- Performs related duties.

Required Qualifications

Required Experience
- Associate degree or equivalent combination of education and/or related work experience is required.
- More than three years of related experience required

Preferred Qualifications

Additional Preferred Qualifications
- Proficient in Microsoft Office

Knowledge, Skills, & Abilities

ABILITIES
- Ability to handle multiple tasks at one time.

KNOWLEDGE
- Knowledge of modern office practices and procedures.
- Knowledge of college and departmental policies and procedures.
- Knowledge of business English, spelling, punctuation and arithmetic.
- Knowledge of computers and job-related software programs.

SKILLS
- Skill in prioritizing and organizing work.
- Skill in the management of files and records.
- Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
- Skill in oral and written communication.