Senior Administrative Specialist

Position Title: Senior Administrative Specialist

Department: Kinesiology

Advertised Pay: Base $16.69/hour with potential for a higher entry rate commensurate with experience

Position Summary: The Senior Administrative Specialist performs administrative duties in support of various departments/offices within the College of Arts and Sciences. Engages daily with the public, faculty, and University staff to share information, coordinate activities, and communicate departmental developments. Exercises sound judgment and demonstrates flexibility, problem-solving skills, and professionalism during interactions with faculty, staff, students, and the public.

Essential Functions:

• As department receptionist, answers department main phone extension and greets visitors, relays messages, provides directions, and answers questions to assist with each contact's specific needs.
• Provides information to students in response to questions about department offerings and University resources. Makes appropriate referrals as needed.
• Selects student workers and tutors. Trains student workers to perform assigned duties; monitors performance to ensure timely completion of assignments in a manner that meets department standards and submits approved timesheets for payroll processing.
• Maintains a supply of office materials for use by department staff, monitors use, and orders replacement supplies to ensure availability of supplies as needed.
• Photocopies and prints materials as needed for departmental operations.
• Uses Microsoft Office and other applications to produce letters, memos, and email messages, and completes and submits forms to facilitate and assist with Department correspondence and communication.
• Monitors equipment and facilities to identify service and repair needs.
• Picks up, sorts, and distributes department mail.
• Establishes, updates, and maintains student and graduate records to monitor and facilitate student progress.
• Assists staff with data reports. Establishes and maintains confidential student and departmental records.
• Enters semester class schedules in the appropriate software system.
• Creates, submits, and tracks purchase orders and payment requests.
• Maintains appropriate purchasing card and online account for routine purchases.
• Assists department chair with tracking and management of operating expenses budget, endowed funds, and scholarships.
• Assists with planning of departmental events and activities.
• Attends departmental meetings and takes minutes if requested.
• Communicates regularly with the Office Coordinator and attends staff meetings.
• Performs additional job-related duties as assigned or as appropriate.

Required Qualifications:

• High school diploma, GED, or equivalent.
• One year of full-time equivalent work experience or relevant education or a combination of relevant education and experience equal to one year of full-time work experience.
• Demonstrated record of effective organizational, communication, and problem-solving skills.
• Demonstrated ability to manage multiple tasks with effective attention to detail.
• Demonstrated dedication to equal opportunity and working effectively with individuals from all backgrounds.
• Demonstrated effective interpersonal and customer service skills, professionalism, discretion, and the capacity to appropriately handle sensitive and confidential information.
• Demonstrated proficiency with Microsoft Office (Excel, Word, Outlook) and the ability to learn new software systems.

Preferred Qualifications:

• College degree.
• Previous related experience in a higher education environment.