"Senior Administrator"

Job Description:

OP_PBS_647_08/25

Professional Grade 5 58038 - 82006

Office of the Provost

Term length: fixed-term

Hours of work: full-time

Position Overview

Join Massey University’s Vice Chancellor & Provost Business Services Hub, where you’ll work at the heart of two influential teams — supporting the Dean, Pacific and the Director of Research Operations — while guiding and mentoring other administrators across the hub.

Mō te tūranga | About the role

In this pivotal role, you will:

• Manage complex diaries, correspondence, and meeting preparation for senior leaders.
• Coordinate projects, events, and communications that make a tangible difference.
• Provide leadership and guidance to the wider administration team, ensuring service excellence.

Ngā pūkenga me ngā wheako | Skills and experience

To succeed, you will bring:

• Significant senior administrative experience, preferably in a large, complex organisation.
• Proven ability to manage multiple priorities and deadlines with accuracy and discretion.
• Exceptional relationship-building skills with a customer-focused mindset.
• Strong IT capability, ideally including Microsoft Office 365, Teams, SharePoint, and systems such as E-road, Flexipurchase, and TechOne.
• Advantageous: executive assistant experience, project coordination skills, and familiarity with research/technical/Pasifika contexts.

Ko wai mātou | About us

At Massey, we are a Te Tiriti-led university — proud to uphold the principles of Te Tiriti o Waitangi and embrace the diversity of our communities. This role offers the opportunity to work alongside leaders who are shaping the future of research, learning, and Pacific engagement in Aotearoa.

Ngā āhuatanga kei a mātou | What we offer

• A collaborative, inclusive, and forward-thinking environment.
• The opportunity to work closely with senior university leaders.
• A role where variety, responsibility, and professional growth are part of everyday life.

This is a fixed-term role for 12 months, working 37.5 hours per week in Palmerston North. Appointment will reflect skills and experience within a Grade 5 ($58,038 - $82,006).

If you thrive on variety, enjoy supporting leaders to excel, and can juggle the urgent with the important — apply now!

Enquiries regarding this role may be directed to the VC & Provost Business Services Hub Manager, Jennifer Taylor, at j.taylor5@massey.ac.nz.

To view/download the job description, please click on the file below Job Description - Senior Administrator

Closing: 01/09/2025 21:30:00

Posted: 11/08/2025