THE PAPUA NEW GUINEA UNIVERSITY OF TECHNOLOGY

Applications are invited from suitably qualified candidates for the following position within the Registry Department of the University:

Senior Assistant Registrar- Council

Reporting to the Registrar, the incumbent is accountable for managing administrative functions of Council Secretariat.

Primary Responsibilities

Key Responsibilities

• Plan, organize, and direct the operations of the University Council Secretariat.
• Prepare Council and Committee meeting agendas, record proceedings, and compile accurate minutes.
• Provide effective and timely secretariat and administrative support to Council, Standing Committees of Council, Finance & General-Purpose Committee, ATCDI Board, Student Appeals Committee, Master Plan Committee and other approved Council and working committees.
• Maintain and regularly update the directory and records of Council and Committee members.
• Liaise with the Senior Executive Management Team (PNGUoT) to facilitate the implementation and follow-up of Council resolutions.
• Serve as the key liaison between the University Council and internal stakeholders to ensure effective communication and compliance with Council decisions.
• Communicate and relay Council decisions, including appeal outcomes, to affected parties in a timely and confidential manner.
• Coordinate and conduct elections of members to the University Council and its Committees.
• Ensure election processes comply with relevant statutes, regulations, and governance requirements.
• Maintain accurate records of election outcomes and membership appointments.
• Provide counselling and administrative guidance to students appealing University Staff Disciplinary Committee (USDC) decisions.
• Collate, analyse, and prepare summaries of student disciplinary appeals for Management consideration and decision-making.
• Prepare and submit summary reports of Student Appeals Committee decisions to the Academic Board for information and action where required.
• Oversee travel and logistical arrangements for Council and Committee members to ensure smooth conduct of meetings.
• Ensure proper record management, correspondence, and documentation related to Council and Committee operations.
• Perform any other related duties as directed by the Registrar in support of effective governance and administration.

Qualification & Experience

The successful candidate should have a Masters/Bachelor Degree in Management/Public Administration/Public Policy.

The ideal candidate should have at least five years’ experience in a similar role and be proficient in all computer Office applications. They must possess strong communication and proven leadership skills, demonstrate diligence, impartiality, integrity, and strict confidentiality, and be mature, disciplined, and of sober habits. The role requires the ability to work under pressure and work extended hours when necessary

Note: This position requires someone who can be able to work long hours and sometimes weekends as well as when required.

Conditions of Service

• Base Salary: SAR I – Salary K53,147 – K65,495 per annum
• Base Salary: SAR II – K60,649 – K74,126 per annum
• Domestic Market Allowance: SAR I – K8,681 – 12,268 per annum
• Domestic Market Allowance: SAR II – K10,682 – K16,026 per annum

(Level of appointment depends upon qualification and experience)

Application Procedure

Detailed application with curriculum vitae including certified copies of qualifications, names and addresses including email addresses, phone numbers of three (3) current referees including one from past/present employer, if any, should be sent to the address below:

The Executive Director – Human Resources
PNG University of Technology
Private Mail Bag
Lae, 411
Papua New Guinea

Applications must be compiled and sent as one PDF file to recruitment@pnguot.ac.pg with an indication of their earliest availability to take up the appointment.

PLEASE NOTE

• Deadline for all applications is 6th of March, 2026
• Only shortlisted applications will be acknowledged.