"Senior Assistant to Alumni Affairs, Grade F"

Position Summary

Performs a full range of secretarial duties at a senior level for the administrative staff in the Office of Alumni Affairs.

Responsibilities

• Assist with alumni volunteer programs
• Maintain and update databases with alumni contact information and records of involvement
• Coordinate on- and off-campus events, including room scheduling and catering planning
• Schedule appointments for the Executive Director, type correspondence, maintains files and responds to inquiries
• Collects and organizes applications for Alumni Affinity group scholarships
• Produces reports (using Access/Excel and/of Raiser's Edge) for alumni affinity group and departmental events
• Process marketplace (event registration) orders
• Fields calls and greets visitors for the Office for Development and Alumni Affairs, handling their inquiries and sorts and distributes incoming mail and other materials and interacts with alumni in person, by telephone, and via email
• Reviews budget/finance related paperwork related to alumni affinity group accounts
• Maintains records for alumni affairs staff including check requests, travel and advance forms, and travel expense reports
• Assist with web research and development
• Manage bulk mailings
• Work some evenings and weekends for special events throughout the year
• Perform other related duties requiring similar skills and responsibilities, as needed

Qualifications

• Proficiency using Microsoft Office, including Access and Excel required.
• Must possess strong verbal and written communication skills.
• Must be detail oriented, organized, and able to multitask efficiently.
• Work well with other group members in a team environment and provide superior customer service.
• Ability to work in a fast-paced, deadline driven environment.
• Ability to handle data entry, mail merges, and tables.
• Detail oriented, self-motivated, well organized, and has the ability to exercise good judgment and discretion with sensitive and confidential information.

Office

Office of Development & Alumni Affairs

Full Time/Part Time: Full-Time

About Hofstra University

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. ...