"Senior Assistant To, Grade E"

Job Details

About Hofstra: Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title:

Senior Assistant To, Grade E

Position Number:

899517

Position Category:

Staff

School/Division:

Facilities and Operations

Department:

Facilities and Operations

Full-Time or Part-Time:

Full-Time

Description:

Reporting directly to the Information Systems Manager, Physical Plant, the Senior Assistant To will provide senior level support to the Facilities and Operations staff. Responsibilities include, but are not limited to: Acts as a point of contact for work order requests, including those for Fire Safety and vehicle maintenance. Enters, opens, and closes work order requests submitted to the department. Reviews work orders for completeness, accuracy, and timely completion. Assists with calculating material used and hours worked for each work order. Generates and updates RPZ forms per schedule. Tracks and updates reports related to overtime worked/scheduled. Generates other forms and special reports as needed per schedule. Assists with accounts payable, invoice status, and contract/addendum requests as needed. Assists with training student aides and reviews work. Serves as backup for the front desk as needed. Provides coverage for the department secretary and staff when needed. Maintains, generates, distributes, enters, and processes Preventative Maintenance records and work orders, including Capital Project and Bond Project work. May perform other assigned duties not specifically identified above but which require the same degree of skill, and which are normally included with the above job description. Hours: Monday through Friday from 9am to 5pm. Subject to bumping.

Qualifications:

Proficiency using Microsoft Office, including PowerPoint required. Must possess strong verbal and written communication skills. Must be detail oriented, organized, and able to multitask efficiently. Work well with other group members in a team environment and provide superior customer service. Ability to work in a fast-paced, emergency response service organization.

Preferred Qualifications:

Prior knowledge of maintenance work order systems and scheduling software preferred. Knowledge of Microsoft Access and Visio is a plus.

Deadline:

Open Until Filled

Date Posted:

06/18/2025

EEO Statement:

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range:

$46,141