Senior Coordinator, Faculty Affairs

Job Summary

The Senior Coordinator, Faculty Affairs is responsible for providing primary administrative support to the Associate Vice President for Faculty Affairs (AVPFA) while providing coordination to administrative support for Faculty Affairs. Working independently the incumbent provides professional work to support a variety of confidential tasks of the AVPFA. This work may include, for example, scheduling and minute taking at confidential meetings, editing and distributing confidential documents on behalf of the AVPFA, supporting the AVPFA in researching and preparing discovery, as well as, reviewing and editing unit process documents. The incumbent is tasked with prioritizing and monitoring timelines (including monitoring strategic goals, annual calendar of events, and producing annual reports) across the Faculty Affairs Unit, organizing and tracking staff position description updates for AVPFA direct reports, and has the primary responsibility of tracking compliance regarding AVP and FA unit deadlines and deliverables.

This position also provides strategic program support involving a variety of employee and labor relations functions within Academic Affairs. This role grants the incumbent access to management's strategies and positions on collective bargaining negotiations at CSU Long Beach.

Key Responsibilities

Provide high level and confidential support to the Associate Vice President for Faculty Affairs.
Provide coordination and oversight of administrative support for Faculty Affairs Unit work/activities, special projects, events, and functions.
Prioritize and monitor Faculty Affairs timelines, progress toward strategic goals, compiles data for and creates public and administrative yearly reports, and primarily responsible for tracking compliance regarding AVP and FA unit deadlines and deliverables throughout the academic and calendar year.

Department

Faculty Affairs

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification

Confidential Administrative Support II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

Hiring Range: The hiring range for this position is $4,687 - $5,000 per month commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,687 - $11,223 per month.

Benefits

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
Health Coverage: A variety of medical, dental, and vision plans.
Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Knowledge, Skills, and Abilities

The ideal candidate is a self-starter who demonstrates exceptional professionalism and discretion, consistently handling sensitive information with the highest level of confidentiality. They possess strong people skills and a customer service mindset, paired with excellent interpersonal abilities that enable them to build and maintain positive working relationships. Highly organized and adept at multitasking, they exercise sound judgment in balancing priorities and managing daily responsibilities. This individual takes initiative to plan, organize, coordinate, and perform work effectively across a variety of situations with diverse demands, while communicating clearly and effectively both orally and in writing. They thrive in collaborative environments, working seamlessly within teams both inside and outside the unit, and proactively contribute to team success by stepping in to support others when needed, as well as suggesting thoughtful improvements to enhance the operations of Faculty Affairs.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to a bachelor's degree in a related field and three years of related experience required.
A Bachelor's Degree is strongly preferred. At least 2 years of experience working in a CSU college or department office preferred.

Application Procedures

Click "Apply Now" to complete the CSULB Online Employment Application.

Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Physical Summary

Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

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