University at Buffalo

Senior Department Administrator

Closes: Oct 12, 2026

Salary: $68,068 – $85,085 per year

Position Information

Position Title: Senior Department Administrator
Department: Pharmacy
Posting Link: https://apptrkr.com/9758960"">https://www.ubjobs.buffalo.edu/postings/63825
Job Type: Full-Time

Posting Detail Information

Position Summary
The Senior Department Administrator will serve as a member of the Department of Pharmacy Practice executive leadership team and will offer strategic administrative support and oversight to the administrative operations of the department. The person should be a self-directed professional who will perform tasks and responsibilities aimed at maximizing the operations of the department. The ideal candidate is one who: is energetic, enthusiastic and positive in his/her approach to work; has outstanding verbal/written communication skills and works effectively with others; is organized and detail-oriented; demonstrates problem-solving skills and an ability to reach conclusions independently; and, is able to set goals, prioritize, multi-task, and use time effectively. Core responsibilities include:

Leadership: Serve on the department's Executive Committee – advise the Chair and other Executive Committee members and provide strategic thinking regarding departmental administration/operations.

Supervision: Serve as a direct supervisor to all staff within the department. This includes but is not limited to development of performance plans, provision of annual performance reviews, development of professional development plans for staff, workforce planning, oversight of telecommuting arrangements, and approval of timesheets.

Finance and Budget: Develop and advise the chair on the annual department budget. Utilize Uplan in the completion of the Department of Pharmacy Practice yearly budget process. Oversee fiscal operations for the department and divisions including the management of all funding sources(State, UBF, and RF).

Administrative Support: Maintain the Chair's calendar; coordinate annual performance reviews for faculty; coordinate promotion and tenure reviews; and provide support to the department's faculty development and mentoring programs.

Operations: Coordinate/execute day-to-day operations of the department; coordinate recruitment; manage monthly department meetings; oversee purchasing and management/reconciliation of the department's credit card; create/manage Memorandums of Understanding and affiliation agreements; and event planning.

The Department Administrator works closely with the SPPS Dean's Office, particularly in matters related to resource planning including financial reporting and projections, budget development, workforce planning and developing and implementing school and university policies and procedures.

Learn more:

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Bachelor's degree with 3 years of experience or master's degree or professional certification with 1 year of experience.
Must possess excellent verbal, written, and interpersonal skills
Strong organization skills, attention to detail and ability to manage multiple projects

Preferred Qualifications

Master's degree preferred.

Physical Demands

Salary Range
$68,068 - 85,085

Special Instructions Summary

Is a background check required for this posting?
Yes

Contact Information

Contact's Name: Rachel Poole
Contact's Pronouns:
Contact's Title: HR Specialist
Contact's Email: spps-hr@buffalo.edu
Contact's Phone: 716-645-6042

Posting Dates

Posted: 08/12/2026
Deadline for Applicants:
Date to be filled: 10/01/2026

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About the employer

University at Buffalo

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AcademicJobs.com is the premier platform to discover UB jobs, connecting talented professionals with exceptional career opportunities at one of New York’s leading public research universities. The University at Buffalo (UB), located in Buffalo and Amherst, New York, is renowned for its innovative research and academic excellence, making UB uni jobs highly sought after by academics and professionals globally. UB careers offer a dynamic and collaborative environment for individuals to thrive. UB university careers span a diverse range of disciplines, reflecting the university’s key areas of academic specialization, including engineering, medicine, architecture, social sciences, and computer science. Employment UB includes roles such as professors, research fellows, lecturers, and professional staff positions, catering to various expertise levels. For those pursuing UB jobs Buffalo, the university’s modern campuses provide a collaborative workplace in a vibrant and culturally rich region of Western New York. UB vacancies and job postings are showcased on AcademicJobs.com, where candidates can explore opportunities in teaching, cutting-edge research, and administrative roles. Jobs at UB cover fields like artificial intelligence, public health, and urban planning, aligning with the university’s mission to address global challenges through discovery and innovation. Each UB vacancy is an opportunity to contribute to impactful projects within a supportive academic community. University at Buffalo Employment Opportunities are extensive, with UB job Opportunities ranging from academic faculty to technical and operational roles. A UB Career offers the chance to join an institution that values diversity, sustainability, and societal impact. UB uni openings are regularly updated on AcademicJobs.com, ensuring access to the latest UB vacancies. Jobs at UB uni are ideal for those passionate about advancing knowledge and community progress. UB job postings include positions in data science, pharmacy, and professional services such as IT and student support. UB Employment through AcademicJobs.com connects talented individuals with UB Uni vacancies, providing a seamless pathway to join a world-class university driving progress in New York and beyond.

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Senior Department Administrator