Senior Department Administrator
Position Information
Position Title: Senior Department Administrator
Department: Pharmacy
Posting Link: https://apptrkr.com/9758960"">https://www.ubjobs.buffalo.edu/postings/63825
Job Type: Full-Time
Posting Detail Information
Position Summary
The Senior Department Administrator will serve as a member of the
Department of Pharmacy Practice executive leadership team and will
offer strategic administrative support and oversight to the
administrative operations of the department. The person should be a
self-directed professional who will perform tasks and
responsibilities aimed at maximizing the operations of the
department. The ideal candidate is one who: is energetic,
enthusiastic and positive in his/her approach to work; has
outstanding verbal/written communication skills and works
effectively with others; is organized and detail-oriented;
demonstrates problem-solving skills and an ability to reach
conclusions independently; and, is able to set goals, prioritize,
multi-task, and use time effectively. Core responsibilities
include:
- Leadership: Serve on the department's Executive Committee –
advise the Chair and other Executive Committee members and provide
strategic thinking regarding departmental
administration/operations.
Supervision: Serve as a direct supervisor to all staff within
the department. This includes but is not limited to development of
performance plans, provision of annual performance reviews,
development of professional development plans for staff, workforce
planning, oversight of telecommuting arrangements, and approval of
timesheets.
Finance and Budget: Develop and advise the chair on the annual
department budget. Utilize Uplan in the completion of the
Department of Pharmacy Practice yearly budget process. Oversee
fiscal operations for the department and divisions including the
management of all funding sources(State, UBF, and RF).
Administrative Support: Maintain the Chair's calendar;
coordinate annual performance reviews for faculty; coordinate
promotion and tenure reviews; and provide support to the
department's faculty development and mentoring programs.
Operations: Coordinate/execute day-to-day operations of the
department; coordinate recruitment; manage monthly department
meetings; oversee purchasing and management/reconciliation of the
department's credit card; create/manage Memorandums of
Understanding and affiliation agreements; and event planning.
The Department Administrator works closely with the SPPS Dean's
Office, particularly in matters related to resource planning
including financial reporting and projections, budget development,
workforce planning and developing and implementing school and
university policies and procedures.
Learn more:
University at Buffalo is an affirmative action/equal
opportunity employer and, in keeping with our commitment, welcomes
all to apply including veterans and individuals with
disabilities.
Minimum Qualifications
- Bachelor's degree with 3 years of experience or master's degree
or professional certification with 1 year of experience.
- Must possess excellent verbal, written, and interpersonal
skills
- Strong organization skills, attention to detail and ability to
manage multiple projects
Preferred Qualifications
- Master's degree preferred.
Physical Demands
Salary Range
$68,068 - 85,085
Special Instructions Summary
Is a background check required for this posting?
Yes
Contact Information
Contact's Name: Rachel Poole
Contact's Pronouns:
Contact's Title: HR Specialist
Contact's Email: spps-hr@buffalo.edu
Contact's Phone: 716-645-6042
Posting Dates
Posted: 08/12/2026
Deadline for Applicants:
Date to be filled: 10/01/2026
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