"Senior Department Coordinator - Admissions"

Job Description

Brandeis University is delighted to announce a career opportunity as the Senior Department Coordinator in Admissions. The senior department coordinator will provide direct professional administrative support to the Dean of Admissions and Dean of Graduate Admissions. With minimal direction, performs a wide variety of administrative and clerical tasks to support the day-to-day operation of the Undergraduate and Graduate Admissions departments. Applies an in-depth knowledge of University contacts, processes and procedures. Provides administrative support to other members of the Enrollment Management leadership as necessary.

Key Responsibilities:

• Provides high level administrative support to the Dean of Admissions and Dean of Graduate Admissions, including management of their schedules, e.g., meetings, presentations, and travel. Ensures both Deans are properly prepared for meetings and events that occur on and off campus.
• Manages daily operations of the Undergraduate and Graduate Admissions departments by independently performing a variety of routine to complex administrative duties, e.g., ordering supplies, obtaining signatures, processing payments and expense requests, maintaining department calendars and email lists, overseeing space and service requests, etc.
• Coordinates and schedules a wide variety of nuanced, high impact meetings and events for Undergraduate and Graduate Admissions departments by preparing agendas and supporting materials, taking minutes, and coordinating logistics (room, food, a/v needs).
• Acts as a front-line resource for inquires and issues brought to the Dean of Admissions and Dean of Graduate Admissions offices. Handles or triages as appropriate, acting as a liaison between the Deans and faculty, staff, and external constituents.
• Independently provides complex administrative support for a variety of projects for the Dean of Admissions and Dean of Graduate Admissions, using MS Office and other applications to generate reports, summaries and presentations. Builds collaborative working relationships across campus and the community to accomplish objectives.
• May provide administrative support to other members of the Enrollment Management leadership team as necessary to schedule meetings and/or coordinate projects and events.
• Performs other assignments as needed.

Education & Work Experience:

AS or BA required, Master’s preferred; 3-5 years’ work experience.

What you need to succeed:

• Strong written and verbal communication skills.
• Excellent customer service skills.
• Excellent time management skills.
• Attention to detail and problem-solving skills.
• Computer skills - proficiency with Microsoft office and Google Workspace.