Senior Executive Assistant

The ideal candidate will play an instrumental role in the success of sustaining our department’s mission; partner with the Dean to manage projects and ensure that the daily operations of the Dean’s office runs smoothly and efficiently.

In this role, the candidate will provide a high-level of administrative support to the Dean, Promotion and Tenure Committee, Policy Committee, and various other faculty, as needed. The Senior Executive Assistant accomplishes various responsibilities that require a specific knowledge of policies and procedures and University systems, including utilizing Microsoft Office 365, handling correspondence, and strong coordination, planning, organization, and time management skills to manage and execute projects and tasks to meet sensitive deadlines.

Duties include, but not limited to:

• Assist the Dean and leadership team with executing projects, ranging in size and complexity, preparing reports and correspondence, arranging meetings and events, attending leadership and faculty meetings, taking faculty meeting minutes, tracking attendance and preparing meeting materials, arranging travel for the Dean and others, handling fiscal duties, coordinating campus visitor itineraries, and answering the Dean's phone line.
• Manage the Dean’s email and calendar appointments, including coordinating individual and group meetings with other difficult and complex schedules. Resolve scheduling conflicts as they arise. Prioritize issues and expertly manage time to maintain a very high level of productivity and efficiency. Work with walk-in requests to see the Dean and schedule appointments as appropriate. Manage the Dean’s to do list to track items to completion.
• Work closely with Human Resources to execute HR functions and processes such as the hiring of faculty and staff, onboarding of new hires, promotion and tenure of faculty, reappointments of faculty, faculty annual evaluations, and requests for emeritus designations. Closely track this information and provide guidance and expertise to the Dean, Human Resources and leadership team.
• Provide oversight and facilitation of the annual faculty instructional workload report and compliance reporting of the annual conflict of interest/commitment
• Establish and streamline processes and procedures to organize workflow and increase efficiencies
• Manage a team of administrative professionals and student assistants. Monitor the daily operations and foster a collaborative and productive work environment
• Provide back-up support to administrative professionals in the Dean’s Office, including assuming duties when positions are vacant
• Maintain the Dean’s Office electronic files
• Assist with the School’s accreditation process and the Dean’s participation in accreditation site visits at other schools.
• Other duties as assigned

Shift

Monday - Friday
8:00 a.m. - 5:00 p.m.
Nights and weekends as necessary.

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

The successful candidate must:
• Have tremendous attention to detail and the ability to multi-task while remaining composed and professional under pressure.
• Have strong proofreading and editorial skills; experience composing correspondence and preparing presentation materials
• Demonstrate a high level of professionalism and the ability to collaboratively work with people and maintain positive relationships
• Have excellent organizational, written and verbal communication skills.
• Practice discretion and effectively handle and communicate sensitive information. Must demonstrate a high level of confidentiality.

Anticipated Hiring Range

Salary Range: $53,976-$76,024 annually
Grade: GGS-10
University Title: Senior Executive Assistant

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

Online application, cover letter, resume/CV, and three references

Sponsorship Information

Employment visa sponsorship is not available for this position.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.