"Senior Executive, Procurement (2-year contract)"

Job Description

We are seeking a service-oriented and detail-driven Senior Executive (Procurement) to execute day-to-day procure-to-pay (P2P) operations in alignment with the University Procurement Policy and Procedures (UPP). You will ensure timely, accurate, and compliant PR/PO processing in Ariba SmartBuy, coordinate quotations and simple ITQs, support vendor onboarding, and maintain complete documentation for audit readiness. You will be a frontline resource to users on policy, process, and system steps, and help sustain clean data for analytics and reporting.

Key Responsibilities:

• PR/PO processing and transaction execution
  • Create/check PRs, convert to POs, ensure correct accounts/WBS, delivery terms, and supporting documents in Ariba SmartBuy.
• RFQ/ITQ administration and sourcing support
  • Coordinate quotations, publish simple ITQs, collate supplier responses, and prepare evaluation packs for supervisor approval.
• Documentation, compliance, and audit readiness
  • Maintain complete, retrievable files (quotes, ITQ packs, approvals, PO, DO/GR, invoice, payment proof where required) for audits and grant claims.
• Supplier liaison and onboarding support
  • Support vendor registration; verify tax and banking details; monitor fulfilment and follow up on delivery issues.
• GR/3-way match and invoice issue resolution
  • Work with users and Accounts Payable to clear GR blocks, resolve price/quantity variances, and enable timely invoice processing.
• Data accuracy and reporting support
  • Update trackers, run standard reports, and verify data integrity for KPI/value indicators.
• User guidance and frontline support
  • Provide first-line guidance on UPP thresholds, PO exemptions, and SmartBuy steps; escalate complex cases appropriately.
• Continuous improvement and training logistics
  • Maintain SOPs/checklists, contribute to FAQs, and coordinate training logistics for users.

Qualifications

• Bachelor Degree in Business, Supply Chain, or a related field. CIPS foundational modules/certifications are a plus.
• 1–3 years in procurement or P2P operations preferred; experience in higher education or public sector is advantageous.
• Familiarity with procurement procedures, e-procurement and ERP systems (e.g., Ariba SmartBuy), and proficiency in Microsoft Word and Excel.
• Attributes:
  • Strong attention to detail, organisation, and follow-through.
  • Clear, professional communication and stakeholder management.
  • Able to work independently on defined tasks and collaborate effectively within a team.
  • Service-oriented mindset with a focus on timeliness, accuracy, and compliance.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department: Dean-Med-Procurement

Job requisition ID: 31158

Req ID: 31158