"Senior Executive Secretary, Grade D"

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title:

Senior Executive Secretary, Grade D

Position Number:

898906

Position Category:

Staff

School/Division:

Hofstra College of Liberal Arts and Sciences-Natural Science

Department:

Hofstra College of Liberal Arts & Sciences - Department of Biology

Full-Time or Part-Time:

Full-Time

Description:

The Senior Executive Secretary performs a full range of duties at a senior secretarial level for the Department Chair and faculty members in the Department of Biology. At the direction of the Chair, the Senior Executive Secretary will be responsible for the day-to-day office operations.

Responsibilities include, but are not limited to:

• Handles incoming and outgoing calls and responds to inquiries about the department.
• Distributes incoming mail, logs deliveries and informs faculty.
• Assists students with the registration process as needed and maintains waitlists for course registration.
• Collects and submits textbook orders for all classes in collaboration with the faculty.
• Assists faculty with preparing course outlines and copying course material.
• Assists with scheduling, room requests, and event coordination.
• Processes workflows, teaching schedules and faculty appointment and promotion paperwork.
• Assists with the supervision of student aides.
• Assists with department’s accreditation reporting and filing requirements.
• Prepares email blasts relating to student employment opportunities, department’s promotion of classes, events, and activities.
• Assists with updating the department’s brochures and other curriculum and promotional materials, including but not limited to the department’s website.
• Submits work orders and key requests to Plant department as needed.
• Maintains Excel and Google Sheet data files.
• May perform other assigned duties not specifically identified above but which require the same degree of skills, and which are normally included within the above title.

Hours: Monday through Friday from 9am to 5pm.

Qualifications:

• Must be detail-oriented and able to work independently with minimal supervision.
• Prior office experience and must possess excellent interpersonal and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Preferred Qualifications:

• Proficiency with Zoom, Google Docs and Google Sheets preferred.

Deadline:

Open Until Filled

Date Posted:

09/16/2025

EEO Statement:

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range:

$41,948