"Senior Executive Secretary, Grade D"

Job Details

About Hofstra: Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title:

Senior Executive Secretary, Grade D

Position Number:

897106

Position Category:

Staff

School/Division:

School of Law

Department:

Law School - Gitenstein Institute

Full-Time or Part-Time:

Full-Time

Description:

Reporting to the Director of the Gitenstein Institute for Health Law and Policy, the Senior Executive Secretary performs senior level secretarial tasks for the Law School’s Gitenstein Institute for Health Law and Policy. Responsibilities include, but are not limited to: Represents the Gitenstein Institute, serving as the central point of contact and resource regarding information about programs and courses. Coordinates meetings, classes and events for programs and courses at the institute including Conversations: Health and Treatment (CHAT), Under the Microscope, Mission Critical Veterans Project, Bioethics Certificate Course and Continuing Legal Education course. Provides support for the above programs, including preparing materials, updating syllabi, setting up the online classroom in Canvas, creating posters and corresponding with speakers and students attending program/event. Coordinates logistics for conferences including booking rooms, ordering refreshments, arranging audiovisual services, coordinating speakers, printing, and preparing materials. Supports the Hofstra Northwell Medical-Legal Partnership by fielding calls from MLP legal services, scheduling appointments for legal consultations with clients, arranging meetings, submitting invoices, and overseeing the daily activities and schedules of the attorneys representing the MLP. Acts as a liaison between Pro-Bono Counsel and the Legal Director of the MLP. Schedules meetings, training, and keeps track of clients assigned to attorneys. Maintains and updates the Gitenstein Newsletter, webpages, and various social media platforms for the Institute. Responsible for providing overall secretarial support for the Institute including maintaining calendars, coordinating travel, preparing email correspondence, maintaining files and photocopying. May perform other duties not specifically defined above, but which require the same degree of skills and which are normally included within the above job title. Hours: Monday through Friday 9am to 5pm. Subject to bumping

Qualifications:

Proficiency in Microsoft Office Suite required. Must be detail oriented with the ability to multitask, work independently, and meet deadlines with minimal supervision. Excellent interpersonal and communication skills.

Deadline:

Open Until Filled

Date Posted:

10/08/2025

EEO Statement:

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range:

$41,948