Job Details
Position Summary
Seeking a proactive, adaptable, and highly organized Senior Fund Manager who thrives in a fast-paced, deadline-driven environment. This role requires a collaborative professional with strong communication skills, and the ability to manage multiple priorities while supporting a broad range of research and financial activities. The ideal candidate is detail-oriented, resourceful, customer-service focused, and comfortable working independently as well as partnering with faculty, staff, students,…
and campus partners to support the department's operational and research goals.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- Experience as a Fund Manager and resource in all aspects of planning and managing the contract and grant finances including closeout. (Required)
- Experience in negotiating, exchanging ideas, information and opinions in collaboration with faculty, staff and administrators to arrive at mutually acceptable solutions to problems. (Required)
- Experience in knowledge of University policies, practices, and procedures pertaining to accounting transactions and internal controls. Ability to advise staff and academic personnel on how to complete (Required)
- Experience in University regulations, legal requirements and accounting guidelines pertaining to University business activity. (Required)
- Experience in reading and interpreting documents written in standard English such as administrative policy and procedure manuals, contract and grant regulations and guidelines. (Required)
- Experience in utilizing personal computer spreadsheet and word processing applications to prepare reports and presentations and to analyze financial data. Skills in utilizing tools such as, Microsoft (Required)
- Experience with computing ratios, rates and percentages to prepare analytical financial reports. (Required)
- Experience working in a busy office with significant traffic, frequent interruptions and/or distractions in the midst of diversified responsibilities and changing priorities. (Required)
- Experience with maintaining strict confidentiality of information related to financial matters. (Required)
- Experience in establishing and maintain positive and productive working relationships with faculty, staff, administrators, and coworkers. (Required)
- Experience with university purchasing and travel reimbursement systems. (Required)
- Experience with procurement practices. (Required)
- Skill in effective management of multiple budgets, with different time-lines, project personnel, and deliverables from multiple sources. (Required)
- Skill in financial analysis, planning, preparation and administration for a budget with multiple funding sources. (Required)
- Skill in identifying and resolving discrepancies with appropriate follow through to resolve issues. (Required)
- Skills in analyzing information, practices, or procedures to:
- Identify problems or objectives
- Identify patterns, trends and relationships
- Formulate logical and objective conclusions
- Recognize alternative and their implications. (Required)
- Skill in designing, generating, presenting and discussing statistical and financial reports which are clear, concise, and detailed. (Required)
- Skill in gathering, organizing, analyzing information, problems, situations, practices or procedures to identify and define the problem or objective; conclusions, and recommended solutions. (Required)
- Skill in coordinating and contributing to projects from the conceptual through the implementation stages. (Required)
- Skill in creativity and initiative to develop workable solutions to problems when answers are not readily apparent. (Required)
- Knowledge of Campus Administrative units and their services, role, and responsibilities; ability to contact them appropriately to obtain needed information, troubleshoot and resolve issues. (Required)
- Working knowledge of UCLA processes and financial systems including UCPath, Cognos, QDB, BruinBuy Plus, Transfer of Funds (TOF), Transfer of Non-Payroll Expense (NPEAR), Transfer of Payroll Expense (Salary Cost Transfer), UCLA Foundation Monetary Transfer of Fund. (Required)
- Ability to train department professionals engaged in various fund management activities, cost-effective management of their financial affairs. (Required)
Education, Licenses, Certifications & Personal Affiliations
- Bachelor's Degree or equivalent combination of education and/or experience/training (Required)
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Schedule
8:00 a.m. to 5:00 p.m
Union/Policy Covered
RP-Research and Public Service PR
Complete Position Description
Organization
Working at University of California, Los Angeles
UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.
UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.
The 2010 edition of U.S. News & World Reportranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.
The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.