Senior Grant Accountant
Job Summary:
The Senior Grant Accountant will work under the general direction of the Director of Research Accounting and will maintain a complete and systematic set of records of all financial transactions related to grants from award setup through award closeout while ensuring compliance with all Federal, State, University and Sponsor policies, procedures, and guidelines. This position works closely with the Office of Sponsored Programs, Principal Investigators and their administrative staff to provide assistance and support of grant post-award processes.
Duties & Essential Job Functions:
- Prepares and submits interim and final financial reports for all sponsored programs to the various agencies in accordance with deadlines prescribed by the agencies. Preparation includes analysis of budgets, expenditures, cost share and receivables.
- Prepares various federal and state reports and surveys related to externally funded projects.
- Prepares the Schedule of Expenditures for Federal Awards and provide other support for various audit activities related to the Single Audit.
- Provides training and guidance on compliance related matters to the research community.
- Monitors all grant expenditures to ensure they are in accordance with the award terms and conditions, uniform guidance, and institutional policy. Transactions include purchase requisitions, credit card purchases, travel expenses, equipment purchases, payroll expenditures, cost transfers and university cost center monthly charges.
- Reviews and approves all Personnel costs for Faculty and Staff charged to sponsored projects via the Personnel Action Forms (PAF).
- Reviews and approves all Personnel costs for Students and new Employees via Page Up.
- Reviews and approves the Grant Expenditure Form (GEF) for all Personnel charged to sponsored programs.
- Assigns budget codes in PeopleSoft financial system to provide for segregation of grant funds. Enter initial grant budgets and future budget amendments received from the Office of Sponsored Programs. Updates and maintains current project list.
- Verifies accuracy of award setup, modifications, and budget information including funding source, rates, and billing information requirements.
- Monitors Time & Effort monthly reporting and ensure any corrections are recorded according to Uniform Guidance.
- Reviews and approves monthly billings to sponsored agencies. Monitor sponsored project receivables to ensure invoices are submitted in a timely manner.
- Reviews and processes cash draw-downs for federal awards via electronic payment systems.
- Assists with month end process by preparing grant journal entries and reconciliations to ensure all account activity is recorded accurately and timely.
- Resolves accounting issues including project over runs and accelerated spending.
- Performs other related duties as assigned.
Required Education & Experience:
- Bachelor’s degree in accounting
- 3 years’ experience in grant accounting, account reconciliation and general ledger
Preferred Education & Experience:
- Experience in higher education.
Required Licensure/Certification/Specialized Training:
None
Preferred Licensure, Certification, and/or Specialized Training:
- CPA license
Knowledge, Skills & Abilities:
- Knowledge of Grants and other external funding sources and post award best practices.
- Knowledge of current applicable law, and federal and state guidelines, including but not limited to OMB Uniform Guidance, Education Department General Administrative Regulations (EDGAR) and/or Title 2 of the Code of Federal Regulations 2 CFR Part 200.
- Knowledge of PeopleSoft, Concur and Jaggaer
- Skill in Microsoft Office.
- Skill in effective written/oral communication.
- Skill in organization.
- Ability to facilitate multiple priorities.
- Ability to work effectively both independently and as a member of a team.
- Ability to work with minimal supervision and under tight deadlines.
- Ability to maintain confidentiality and discretion.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
- Visual acuity to read information from computer screens, forms and other printed materials and information.
- Able to speak (enunciate) clearly in conversation and general communication.
- Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
- Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling, and prolonged sitting.
- Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
- Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
- This role is an on campus, in-person position.
- There are no harmful environmental conditions present for this job.
- The noise level in this work environment is usually moderate.
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