Senior Grants Sourcing Consultant

Position Overview

The Senior Grants Sourcing Consultant position will act as a technical leader on complex fiscal and compliance work for the Grants Compliance Teams. Acts as technical leader demonstrating a high degree of knowledge in the overall field with recognized expertise in specific sourcing areas. Conducts bid processes, approves all bids/waivers. Coordinates with staff, University Strategic Sourcing, and Health System Supply Chain to conduct bids and establish University-wide contracts in accordance with UG/sponsor requirements. Reviews existing contracts for compliance with UG/sponsor requirements and identifies compliant/non-compliant contracts to staff. Leads and manages complex procurement activities (e.g. FOD MOUs for construction projects, ODHE/OAKS/Controlling Board requests).

Serves as Small Business Liaison Officer. Monitors subcontracting activities, prepares and submits reports to federal agencies. Develops new supplier business relationships particularly in the area of small and disadvantaged suppliers. Promotes utilization of prime suppliers, contract suppliers, small and disadvantaged business. Works with PI/SPO to prepare/monitor acquisition plans and small business subcontracting plans.

Assists in developing work guidelines and procedures. Continuously reviews work processes and recommends improvements. Identifies novel opportunities to meet the sourcing needs of the University research community.

Gathers statistics and monitors department performance with respect to bids/waivers and small business subcontracting goals. Keeps management updated on performance. Coordinates with Supervisors to ensure alignment and implementation of best practices.

Competencies for Success

• Professional composure while working under pressure of external and internal deadlines
• Capable of multi-tasking and problem-solving.
• Strong analytical and critical thinking skills.
• Analyzes complex situations and decide appropriate steps for resolution and follow-through.
• Ability to guide less experienced staff in problem solving complex issue.
• Solid judgement skills and ability to exercise discretion to resolve ambiguity and promote effective solutions.
• Superior time management, follow-through, organizational skills, and attention to detail.
• Excellent verbal and written communication skills, including experience with public speaking and training, report generation and analysis.
• Understands the importance and value in providing exceptional customer service to all stakeholders
• Promotes a culture that supports work/life balance, peer collaboration, autonomy, and supportive leadership.
• Effectively and independently manages projects and/or work groups.
• Ability to see the bigger picture, examine practices, and implement improvements.
• Expertise in the areas of federal or private agency sponsors, contract/grant regulations, and/or university policy.
• Excellent critical thinking skills.
• Demonstrated ability to analyze budgets and/or financial data.
• Strong knowledge of accounting principles and ability to apply them to sponsored programs.
• Demonstrated ability to develop and manage action plans.
• Demonstrated ability to develop and foster connections with various stakeholders.

Required Qualifications

• Bachelor’s degree in business administration or an equivalent combination of education and experience.
• 4 years of relevant experience.
• Demonstrated proficiency with electronic research tools and financial management systems
• Extensive experience in research administration in a university setting.
• Extensive experience conducting bids effectively.

Desired Qualifications

• 4-8 years of relevant experience.
• CRA, CFRA, CPSM or other related certification.
• Proven work experience managing processes.
• Experience with sourcing software, preferably Ariba.

Application Materials

• A resume is required.
• A cover letter is desired.