"Senior Office Assistant"

Department: Financial Services & Operations

Summary: Michigan Technological University seeks a Senior Office Assistant who will be a member of the Financial Services & Operations team and is responsible for maintaining the fixed asset records of the University. Other responsibilities include processing location changes, assisting with the annual physical inventory, and reviewing surplus equipment/property requests. This position also utilizes the document imaging system (Perceptive Content) to route, scan, and link documents.

Responsibilities and Essential Duties:

• Provide excellent customer service to a diverse population of both internal and external customers in a professional, friendly, and courteous manner.
• Independently perform accounting related activities pertaining to the fixed assets of the University.
• Utilize Banner to extract financial information for the tagging of equipment acquisitions.
• Maintain the fixed asset database.
• Review and monitor the return of tagging forms and photos of fixed asset additions.
• Approve financial transactions in workflow queues.
• Reconcile the operating ledger of fixed asset additions to the general ledger.
• Maintain equipment coordinator list, and lists of government owned and sponsored loaned equipment.
• Monitor surplus furniture and property storage.
• Independently review fixed asset records for disposition restrictions and process disposals.
• Monitor department email regarding property.
• Provide administrative support to other units within Financial Services & Operations.
• Utilize the document imaging system to scan, link, and append documents.
• Other duties as assigned.
• Apply safety-related knowledge, skills, and practices to everyday work.
• Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in university continuous improvement initiatives.

Required Education, Certifications, Licensures: High school diploma, or an equivalent combination of education from which comparable knowledge and ability can be acquired.

Required Experience: One year clerical experience working in a multi-individual administrative office environment. One year of experience using personal computers and basic software packages, including Microsoft Office, Google Suite, and Adobe. Experience using advanced features of spreadsheet/database applications such as formulas, sorting, linking and importing and exporting files.

Desirable Education and/or Experience: Experience and/or coursework in bookkeeping and/or accounting. Demonstrated experience using the Banner system and Perceptive Content. Computer data entry experience.

Required Knowledge, Skills, and/or Abilities: Excellent interpersonal, customer service, and written/oral communication skills. Demonstrated ability to handle multiple tasks with attention to detail and with a high degree of accuracy. Demonstrated ability to work effectively with frequent and multiple interruptions. Demonstrated ability to independently organize and prioritize work assignments in a complex work environment. Demonstrated ability to work independently and take the initiative to solve problems. Demonstrated ability to use good judgment when dealing with confidential information. Demonstrated ability to interact well with other departments. Demonstrated ability to effectively adapt to change. Demonstrated ability to work as a member of a team and contribute to the overall smooth operation of a service environment. Demonstrated knowledge of proper grammar, spelling and punctuation. Demonstrated ability to learn new computer skills. Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.

Desirable Knowledge, Skills, and/or Abilities: Experience with LEAN and other continuous improvement processes.

Work Environment and/or Physical Demands: WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment: Every employee at Michigan Technological University will receive the following training courses: Required University Training: Employee Safety Overview, Annual Data Security Training, Anti-Harassment, Discrimination, Retaliation Training, Annual Title IX Training. Additional training will be required by the department on a periodic basis. Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed. Full-Time Equivalent (FTE) % (1=100%): 1.00. FLSA Status: Non-Exempt. Appointment Term: 12 months. Shift: 1st Shift. Pay Rate/Salary: Contractual. External candidates will receive the minimum amount ($17.24/hr). Title of Position Supervisor: Manager – Property, Plant, and Tax Accounting. Posting Type: Internal & External Posting. Dependent on Funding: No. Special Instructions to Applicants (if applicable): UAW Posting 8/11/2025 - 8/15/2025. External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Conditions of Employment: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities. If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or hr-help@mtu.edu.