Senior Program Coordinator

Position Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator. Reporting to the Co-Directors, the Senior Program Coordinator provides support to Express Newark with programs, events, grant administration, and communication. Express Newark is a center for socially engaged art and design at Rutgers University— Newark. Committed to Newark's vibrant legacy of art and activism, Express Newark is a center that bridges, the city, community, and campus to make art that matters and advocates for social change.

This position is responsible for and not limited to the following:

• Contributes to fostering a collaborative and open knowledge community and administers programmatic development, expansion, and implementation.
• Works closely with Express Newark Co-Directors, Director of Educational Initiatives, Directors of Studios, and PRG Head of Programs, to oversee programming and events, ensuring efficient, organized, and effective administration and success.
• Develops and distributes the annual program calendar in relation to Express Newark's annual exhibitions, educational offerings, and program effectiveness evaluation.
• Submits annual report of programming to Co-Directors and Chancellor's Office Works closely with Co-Directors, Budget Specialist, and other personnel to assist with efficient and accurate maintenance, review, monitoring, and management of budget, payroll and human resources information and transactions, and other business transactions for Express Newark as required.
• Oversees and coordinates communications efforts, including, maintaining, and updating web and social media presences; developing, maintaining, and updating electronic and other mailing lists; creating and distributing effective publicity materials; collecting data; compiling reports; and working with external vendors.
• Provides timely and accurate information in response to requests and in complying with the policies and processes of Express Newark, the Chancellor's Office (Newark), Rutgers University-Newark (RU-N), and the Rutgers system.
• Serves as point of contact for and liaison with all necessary internal and external entities, such as, University Facilities, REHS, Gourmet Dining, Academic Scheduling, Technology and Learning Spaces, Public Safety Technologies, Telephone Services, Procurement, Parking and Transportation Services, and Material Services as needed.
• Effectively and efficiently maintains and updates databases, archives, and collections Ensures compliance with all relevant information security protection and accessibility policies and processes, maintains complete, accurate, and current information on databases and websites and other social media platforms Recruits, trains, provides direction to, and prepares work assignments for intern, student assistants, and work-study students Strictly complies with administrative, operational, and academic policies, procedures, and processes of the University, including, such as, Protection of Minors.

Minimum Education and Experience

Requires a bachelor's degree, or an equivalent combination of education and a minimum of two years of relevant experience that demonstrates knowledge and understanding of office administration, work organization, program coordination, communication, project management, bookkeeping, promotion, outreach, and/or data collection and report writing.

City

Newark

State

NJ

Equipment Utilized

Position regularly uses MS Office Suite, Google Suite, Cornerstone, ROCS, HCM, EMS, RAPSS, ECRT, Course Scheduling System, Blackboard, Canvas, Sakai, and knows or will learn any and all systems RU uses for expense reimbursement, procurement, personnel appointments, parking, grant submission, scheduling, facilities and space scheduling and management, event management, communications, website and social media maintenance and updates, and any and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position

Physical Demands and Work Environment

Fast-paced, customer-service-focused environment Must be able to travel to and transport materials to events, partners, and community sites Requires evening and weekend hours as needed