"University Jobs at Worcester Polytechnic Institute"

Worcester Polytechnic Institute (WPI) offers a dynamic work environment focused on innovation, research, and student success, with comprehensive benefits and professional development opportunities.

Type: Full-Time

Posted: 05/01/2023

Category: Human Resources

JOB TITLE

Hiring Specialist

LOCATION

Worcester

DEPARTMENT NAME

Budget & IT - Provost

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

The Hiring Specialist supports the hiring of graduate students (teaching and research assistants), staff, and faculty within the Academic Affairs Division. Headquartered in the office of the dean of the School of Arts and Sciences and Engineering and reporting to the Assistant Director, Academic Affairs and the Dean's Operations Director, the specialist collaborates closely with the academic and support departments to identify hiring needs, evaluate those needs against approved positions and budgets, steward the hires through the administrative process through the utilization of Workday and collaboration with impacted administrative offices (Talent and Inclusion, Payroll, Finance/Bursar's Office, Registrar's Office, etc.), and provide reporting on hiring activities.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.

JOB DESCRIPTION

Position Responsibilities

• Receive requests to hire teaching assistants, research assistants, graduate fellows, staff, and faculty from academic and support offices and document and evaluate with regard to position status (replacement, new), and budget.
• Process requests for hire in the Workday system and by capturing relevant information on request forms in preparation for approvals and offers, with a focus on accuracy and efficiency.
• Process requests for tuition waivers for teaching assistants and research assistants.
• Manage request for changes in status for all hires, including processing costing reallocation changes and tracking changes through standard reporting.
• Manage re-appointments of teaching assistants, research assistants and graduate fellows.
• Collaborate with academic and support offices, the Graduate School, Talent and Inclusion (HR and Payroll), Budget and Finance, International House, Information Technology, the Dean's and Provost's office to assure accurate and timely processing of hires and tuition.
• Provide accurate and timely tracking of hiring including use of dashboards and ad hoc reporting tools, with an emphasis on attention to detail in all operations.
• Other duties as assigned.

Position Requirements

• High school diploma, bachelor's degree preferred
• Proficiency with MS Office software packages, (Word, Excel, PowerPoint), experience with Workday HCM, Finance and Student modules preferred
• Digital literacy skills and a desire to leverage technology to improve faculty, staff and student experiences a plus.
• Excellent interpersonal, written and verbal communication skills and an entrepreneurial spirit.
• A strong commitment to diversity, equity and inclusion that exemplifies WPI's institutional values

WPI offers competitive pay and benefits, including health insurance, paid time off, and retirement savings options. If you are looking for a challenging and rewarding career opportunity, with a desire to learn and grow, please submit your resume and cover letter for this exciting opportunity!

This is a non-exempt hourly position with a pay rate of up to $20.60 per hour

FLSA STATUS

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Hiring-Specialist_R0002405

About WPI

WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI

WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.

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To enrich education through diversity, WPI is an affirmative action, equal opportunity employer.

Work Culture at Worcester Polytechnic Institute (WPI)

Working at Worcester Polytechnic Institute (WPI) means being part of a community that values collaboration, innovation, and continuous learning. The university's culture is characterized by a strong sense of community and a commitment to excellence in both teaching and research.

Team Dynamics

WPI's faculty and staff are known for their dedication and passion for their work. The university fosters an environment where interdisciplinary collaboration is encouraged, allowing employees to work with colleagues from various departments and disciplines. This collaborative spirit is evident in the numerous research projects and initiatives that bring together experts from different fields to solve complex problems.

Professional Development

WPI is committed to the professional development of its employees. The university offers various opportunities for staff to enhance their skills and advance their careers, including workshops, seminars, and tuition assistance programs. Employees are encouraged to pursue their professional goals and are supported in their efforts to grow and develop within the organization.

Location Appeal

Located in Worcester, Massachusetts, WPI benefits from being in a city that is both vibrant and accessible. Worcester offers a rich cultural scene, with numerous museums, theaters, and restaurants. The city's proximity to Boston and other major New England cities provides additional opportunities for recreation and professional networking. WPI's campus itself is a beautiful and welcoming environment, with modern facilities and a strong sense of community.

Commitment to Diversity and Inclusion

WPI is dedicated to fostering a diverse and inclusive workplace. The university has numerous initiatives and programs aimed at supporting underrepresented groups and promoting a culture of respect and equality. Employees at WPI are encouraged to participate in these efforts and contribute to creating a welcoming and inclusive environment for all.

Employee Benefits at Worcester Polytechnic Institute (WPI)

Worcester Polytechnic Institute (WPI) offers a comprehensive benefits package designed to support the well-being and professional growth of its employees.

Health and Wellness

• Health Insurance: WPI provides comprehensive health insurance plans, including medical, dental, and vision coverage, to ensure employees and their families have access to quality healthcare.
• Wellness Programs: The university offers various wellness programs, including fitness classes, health screenings, and wellness workshops, to promote a healthy lifestyle among employees.

Retirement and Financial Planning

• Retirement Plans: WPI offers a 403(b) retirement plan with generous employer contributions, helping employees plan for a secure financial future.
• Financial Planning Services: Employees have access to financial planning services to help them make informed decisions about their finances and retirement.

Professional Development

• Tuition Assistance: WPI provides tuition assistance for employees pursuing further education, supporting their professional growth and development.
• Professional Development Programs: The university offers various professional development programs, including workshops, seminars, and conferences, to help employees enhance their skills and advance their careers.

Work-Life Balance

• Flexible Work Arrangements: WPI offers flexible work arrangements, including telecommuting and flexible hours, to help employees balance their work and personal lives.
• Paid Time Off: Employees receive generous paid time off, including vacation, sick leave, and holidays, to ensure they have time to rest and recharge.

Family and Community

• Family-Friendly Policies: WPI has family-friendly policies, including parental leave and dependent care assistance, to support employees with family responsibilities.
• Community Engagement: The university encourages employees to engage with the community through volunteer opportunities and service projects, fostering a sense of social responsibility and community involvement.

To apply for positions at Worcester Polytechnic Institute (WPI), please visit the university's careers page at https://www.wpi.edu/offices/human-resources/careers. For further inquiries, you can contact the Human Resources Department at hr@wpi.edu or call (508) 831-5470.