Under the direction of the Executive Director of Capital Projects, plan, manage, and coordinate the capital program. Projects may include large multi-year capital efforts requiring support from multiple consultants, as well as multiple small projects as assigned.
Duties & Responsibilities:
Project Management:
Manage multiple projects ranging from small to large that will include a subset of these duties.
Design Management: Development and establishment of project scope, space planning, budget and schedule while ensuring design is completed within the established parameters. Manage the design phase of capital projects, including organizing and supervising competitive selection of architects and other consultants as required. Coordinate consultant and stakeholder meetings and activities to ensure that institutional goals as well as regulatory requirements are met. Manage value engineering and/or scope reduction activities to ensure budget compliance.
Construction Management: Manage all duties as necessary for the completion of construction on time and within budget, including conducting meetings, construction observation, and performing a wide variety of problem resolution activities. Manage all contractors, consultants, and vendors associated with construction. Ensure quality control/assurance. Manage and coordinate all construction activities with existing protocols and constraints imposed by campus, neighborhood, or city operations. Manage and maintain project budget and schedules, including review of change orders and cost controls including negotiations and dispute resolution.
People Management: Directly manage the team of internal and external project managers.
Acceptance: Perform and coordinate all activities as necessary to ensure appropriate final project acceptance such as punchlist, contract compliance, project turnover including record compliance, and receipt of closeout deliverables and delivery to operations and facilities staff. Ensure timely closeout of all contracts and financial processes such as purchase orders and invoices and day 2 activities. Perform duties as assigned that may affect the Capital Program and not be related to a specific project.
Planning & Departmental Management: Management, coordination, and synthesis of various studies to assess the physical and programmatic space needs of the campus. Help to establish ongoing capital plan and priorities for the department. Responsibilities may include management of and coordination with outside Project Managers and Owner's Representatives as required.
Administration: Perform administrative tasks related to the planning and management of Capital Projects such as writing scopes of work, facilitating permitting and filings, evaluating proposals, negotiating fees, providing clarifications, developing schedules and workplans, maintaining budgets and cost reports, reviewing invoices, projecting cashflow/expenditures, establishing and documenting standard processes and protocols, implementing corrective action, or any other administrative activities that may be necessary for the successful fulfillment of services.
Communications/Collaboration:Perform frequent and robust communications related to project activities. Utilize a variety of communications tools and methods to ensure full distribution of information. Collaborate with other departments and stakeholders as necessary to ensure a cooperative and positive project experience for all parties to the greatest extent possible.
Skills, Qualifications & Requirements:
Knowledge, Skills, and Abilities:
- Strong financial and contract management skills. Ability to negotiate.
- Strong working knowledge of building systems, construction techniques, and sustainable design.
- Working knowledge of relevant New York City regulatory requirements.
- Detail-oriented. Excellent time management skills and ability to deliver work on assigned schedules.
- Skilled in communicating information to a diverse set of constituencies in a collegial environment.
- Must demonstrate integrity and sound judgment, leadership and communication skills.
- Demonstrated excellent oral and written communication skills. Ability to communicate and work effectively with all levels in a demanding environment.
- Strong computer skills, including the ability to learn new software as necessary. Ability to fully utilize email, electronic calendars, Microsoft Word, Excel, and PowerPoint. Knowledge of AutoCAD, Revit, project management software, Adobe programs, Bluebeam and/or other graphic software a plus.
- Demonstrated ability to act decisively and independently to resolve complex issues.
- Must excel in managing and communicating with vendors and contractors in the field
- Must establish and maintain effective working relationships with fellow employees, the campus community, city officials, other government agencies, and the general public.
- The ability to maintain the highest degree of confidentiality and diplomacy at all times, sustain the highest level of professionalism, and be customer-service driven and flexible in attitude.
Required Qualifications:
- Bachelor's degree in engineering, architecture; or equivalent combination of experience and expertise.
- Minimum seven (7) years of relevant capital project management and leadership experience.
Preferred Qualifications:
- Experience managing capital projects from an owner's perspective.
- Experience working in higher education or with similar complex institutions.
- Familiarity working within regulatory environments such as New York City.
- Experience with management of infrastructure projects, including mechanical, electrical, fire protection, security, facade and roofing.
- Professional certifications such as PMP or LEED accreditation.
Physical Requirements:
- Ability to access active construction sites, including climbing ladders and navigating uneven terrain.
- Ability to lift 25 pounds.
To Apply:
- Submit cover letter and resume.
- References required upon request.