Senior Proposal Coordinator

Familiarity with electronic submission portals (e.g., Grants.gov, E-Grants, Tex-grants, Research.gov).

Demonstrated communication, customer service, conflict resolution, teamwork, and interpersonal skills, with the ability to navigate challenging situations professionally.

Demonstrated ability to manage complex projects involving multiple stakeholders, competing priorities, and strict deadlines.

Bachelor's degree 

Preferred Qualifications:

• Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), or willingness to achieve certification.
• Experience with Kuali, Cayuse, SAP, Workday or other finance or research administration software.
• At least four years of research administration or sponsored programs experience, particularly in a university setting.
• Advanced Excel skills, Planner, Power Automate, or AI tools.
• Knowledge of university policies and procedures.

Job Description:
Senior Proposal Coordinator is responsible for coordinating all aspects of compliance verification, review, and submission of grant proposals as well as conducting the final institutional review and clearance.

Job Duties:
Senior Proposal CoordinatorThe Senior Proposal Coordinator serves as the institutional review authority for sponsored proposals and is responsible for coordinating proposal review, compliance verification, and submission activities in accordance with university policies and sponsor requirements.Proposal Review & SubmissionReview, coordinate, and submit grant proposals and related documents for federal, state, foundation, and other sponsors. Conduct final institutional review to ensure proposals are complete, accurate, and compliant with sponsor requirements and university policies. Verify required approvals, certifications, budgets, and supporting documentation prior to submission.Proposal Coordination & Project ManagementMonitor proposal pipelines, deadlines, and submission activities. Work closely with Research Coordinators, faculty, and administrative staff to facilitate timely proposal preparation and submission. Identify issues that may affect submission timelines and assist in resolving them.Compliance & Risk ReviewEnsure adherence to sponsor guidelines, university policies, and applicable regulations. Review budgets, cost sharing, F&A rates, subrecipient documentation, and other proposal components for compliance. Escalate complex compliance or policy issues to appropriate offices and leadership.Sponsor & Institutional Liaison SupportCommunicate with sponsors, collaborating institutions, and internal stakeholders regarding proposal requirements, submission processes, and administrative matters. Coordinate with other university offices as needed to support proposal development and review.Customer Service & CommunicationProvide responsive support and guidance to faculty, staff, and colleagues regarding proposal preparation, sponsor requirements, and submission procedures. Promote collaborative working relationships and a high level of customer service.Training & Operational SupportAssist with updating procedures, forms, and guidance materials. Support onboarding, mentoring, and training of new staff. Contribute to special projects, reporting activities, and continuous improvement efforts within the office.

Additional Information to Applicants:


Job Open Date: 08/14/2026
Job Close Date:
Open Until Filled: Yes
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:


Legal and Required Notices:
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/57656/a"">https://jobs.hr.txstate.edu/postings/57656

For a detailed description of this position and to apply, visit https://apptrkr.com/9765869"">https://jobs.hr.txstate.edu/postings/57656 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.


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