Grants and Contracts Officer II
Georgia State University
School of Public Health
Mark Chaffin Centers for Healthy Development
GEORGIA STATE UNIVERSITY'S SCHOOL OF PUBLIC HEALTH educates
practitioners and thought leaders while engaging in research and
outreach that promotes health equity and addresses urgent public
health challenges. Located in Atlanta, an internationally
recognized hub of public health expertise, the School provides
opportunities to collaborate with leading public health
organizations, government agencies, and community partners. Our
faculty and staff are dedicated to advancing research,
strengthening partnerships, and promoting better health for
everyone, everywhere.
Are you ready for us? Are you seeking an opportunity with purpose
and direction? If you are, we have the perfect opportunity for you!
We hire great people from a wide variety of educational, career,
and personal backgrounds because we believe that diverse
perspectives and collaborative partnerships make us a stronger
team.
The School of Public Health, Mark Chaffin Centers for Healthy
Development, is seeking a dedicated
Sponsor Funded Grants and
Contracts Officer II to join our team.
WHAT MAKES THE UNIVERSITY A GREAT PLACE?
- Generous benefits, including health, dental, vision, tuition
assistance, retirement, and more.
A knowledge-sharing organization that works collaboratively
with diverse partners.
Professional development opportunities and training to support
career growth.
HERE IS WHAT YOU WILL DO
The Mark Chaffin Centers for Healthy Development (MCCHD) within the
School of Public Health is seeking a dedicated Sponsor Funded
Grants and Contracts Officer II to support the financial and
administrative management of sponsored projects, service contracts,
and related research activities. This position plays an essential
role in facilitating the successful administration of grants and
contracts by coordinating pre-award and post-award activities,
monitoring project budgets and expenditures, managing contract
documentation, and ensuring compliance with university and sponsor
guidelines.
The Grants and Contracts Officer II will work collaboratively with
principal investigators (PIs), department leadership, faculty, the
Office of Research, legal representatives, sponsoring agencies, and
other university partners to support the effective management of
sponsored funding and contractual activities. The incumbent will
provide essential financial, administrative, and operational
support throughout the project lifecycle, helping ensure accurate
financial reporting, timely invoicing, appropriate use of funds,
and successful project closeout.
Essential Duties & Responsibilities
Pre-Award Functions
- Provides pre-award support for MCCHD grant proposals, as
needed, to facilitate the timely and accurate preparation and
submission of proposals.
- Manages and processes contract-related requests, utilizing
appropriate university systems and procedures.
- Serves as a liaison among department leadership, faculty, legal
representatives, the Office of Research, and sponsoring agencies to
support successful proposal submissions and contract
processing.
Post-Award Functions
- Manages project expenses and personnel planning for service
contracts, ensuring expenses are reasonable, allocable, allowable,
and consistent with project requirements.
- Requests and processes contract amendments, extensions, and
budget revisions to support changing project needs.
- Reviews, approves, and submits invoicing requests in accordance
with applicable requirements and established procedures.
- Coordinates, reviews, and submits progress reports, invoices,
and other required documents and templates to meet sponsor and
university reporting requirements.
- Performs project closeout activities for service projects,
ensuring expenses are appropriately billed and outstanding funds
are received before closing accounts.
- Keeps principal investigators informed of grant and contract
budget activity through accurate and timely expenditure reports,
shadow accounting, and expense projections.
- Reconciles project accounts on a monthly basis to ensure
accurate financial records and appropriate monitoring of project
expenditures.
- Initiates, processes, and enters purchase order requests for
subcontracts and subawards.
Other Administrative Functions
- Reviews and approves payment requests for contract-related and
sales and service expenditures.
- Assists with the administration of sales and service accounts,
maintaining accurate monthly records of expenditures, invoices, and
payments.
- Approves payments for processing through the Cash Office.
- Prepares and routes new and amended contracts through the
appropriate legal review process for sales and service
activities.
Other General Functions
- Maintains current knowledge of university policies, sponsor
guidelines, and applicable procedures related to grants, contracts,
and research administration.
- Participates in job-related training sessions and professional
development workshops to strengthen knowledge and skills in
research administration.
- Provides support to the Grants and Contracts Officer III and
the Director of MCCHD Grants, Contracts, and Finance, as
needed.
- Performs other related duties as assigned.
Qualifications :
Minimum Requirements:
Bachelor's degree and three years of related experience; or a
combination of education and experience.
