"Shared Business Services Center (SBSC) Specialist"

Shared Business Services Center (SBSC) Specialist

Company: University of Oklahoma

Job Location: Oklahoma-Norman-Norman Campus

Category: Business and Financial Services

Type: Full-Time

Job Number: 260584

Organization: Shared Business Service Center

Schedule: Work Schedule: Monday - Friday, 8:00 am - 5:00 pm

Work Type: Hybrid

Salary Range: Targeted salary: $18.00 - $19.23 hourly, based on experience

Benefits Provided: Yes

Required Attachments: Resume

Job Description

The Shared Business Services Center (SBSC) is seeking motivated, customer-focused professionals to join our dynamic team of specialists! If you thrive in a fast-paced environment and take pride in delivering exceptional service, this is your opportunity to make an impact while enjoying the flexibility of a hybrid work schedule. We are currently hiring for multiple positions across all four SBSC teams: Financial, Financial Analysis, Payroll/HR, and Travel (Concur).

Our team operates in a highly flexible model, allowing you to work up to 80% of your week from home, with just one day on campus. This structure is designed to support productivity, work-life balance, and autonomy, while keeping you connected to a collaborative and supportive team.

At SBSC, we are guided by our core values:

• Excellent customer service
• Effective communication
• Efficient operations
• Flexibility and innovation
• Integrity and transparency

Key Responsibilities:

In this role, you will support a variety of financial, payroll, HR, and travel-related processes. Responsibilities may vary slightly by team, but typically include financial tasks such as payment processing, tracking payments, maintaining financial documentation, reconciling accounts, and processing and assisting with travel claims. Payroll support includes personnel transactions, helping employees using the time system, running queries to ensure budget is available for payroll, assisting with new hire paperwork, and onboarding new employees.

Additional responsibilities may include:

• Processes reimbursements from OU Foundation funds.
• Creates financial reports upon request.
• Reconciles accounts and funds.
• Processes transfers/budget revisions.
• Assist with financial tasks such as processing invoices, submitting purchase requests, tracking payments, and maintaining documentation.
• Support purchasing card (Pcard) activity, including reconciling transactions and meeting monthly deadlines.
• Input financial data into databases.
• Enters electronic personnel action forms (ePAFs) and funding changes.
• Processes appointment request forms.
• Submits payroll-related cost transfers.
• Submits Preauthorization's and supporting documentation and manages job listings.
• Provides payroll reports on request.
• Reviews payroll reports by deadlines, maintaining payroll worksheets by department
• Performs various duties as needed to successfully fulfill the function of the position.

What You'll Gain:

• Hands-on experience in financial operations, payroll, HR, and travel processes
• Exposure to multiple systems and tools used in higher education administration
• Strong customer service, communication, and problem-solving skills
• The ability to manage priorities and work efficiently in a fast-paced environment
• A solid foundation for career growth within finance, HR, or administrative operations
• The opportunity to work in a flexible, hybrid environment with a supportive and collaborative team

Job Requirements

Required Education and Experience: High School Diploma or GED, AND:

• 18 months experience in accounting/bookkeeping or related field.

Skills:

• Financial or accounting experience to include analysis, auditing and budgeting.
• Able to understand a chart of accounts and code entries to proper account.
• Detail oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and deadlines.
• Able to communicate well and build rapport quickly with students, faculty and staff.
• Able to produce reports and complete work within deadlines.
• Able to work well with interdepartmental teams and initiatives.
• Aptitude for excellent customer service.

Certifications: None

Advertised Physical and Environmental Requirements:

• Ability to effectively communicate verbally or in writing.
• Engage in repetitive motion.
• Use of computer and calculator.
• Ability to follow written and oral directions, hand/finger dexterity to operate computer.

Departmental Preferences:

• University experience.
• Associate or Bachelor's degree.

Supervision: No Supervisory Duties.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Hiring contingent upon a Background Check?: Yes

Special Indications: Hiring contingent upon police records check

Job Posting: Mar 24, 2026