Shipping and Mail Coordinator

Coordinates and executes shipping and mail services for a unit including inventory management and distribution, mail and package receipt and delivery, and shipping and/or delivery of packages. Must be able to lift packages up to 75 pounds to load and unload a truck, as well as deliver the packages to their location on campus.

Must pass a pre-work screen to ensure the ability to perform essential physical functions of the position. Must have a valid WI driver’s license and be authorized to drive a University vehicle upon appointment. This position will require a criminal background investigation.

Key Job Responsibilities:

• Troubleshoots shipping issues and customer complaints
• Maintains records and manifests regarding incoming packages, location, and date of delivery
• Utilizes standard machinery and equipment to load, unload, and transport freight and materials
• Compares identifying information and counts, weighs or measures items outgoing or incoming shipments to verify information against bills of lading, invoices, packing slips, address labels and other records
• Determines policies and procedures related to mail and package receipt and delivery
• Oversees incoming and outgoing shipments. Responsible for inventory management and distribution, mail and package receipt and delivery, and shipping and/or delivery of packages and freight

Department: Parking and Postal Services

Compensation: Starting at $17.00-$18.00 per hour commensurate with experience

Required Qualifications:

• Required Certifications: H.S. Diploma
• Demonstrated experience operating various computer systems and software.
• Must have or be able to obtain forklift operator certification within six months of appointment.
• Must have the ability to perform physical labor including heavy lifting, bending, stooping, and other motions with or without reasonable accommodation.
• Must have the ability to manually lift up to 70lbs with assistance (e.g. box of paper, bag of salt, etc.), repeatedly, and to transport up to 150lbs via a handcart with or without reasonable accommodation(s).
• Must have the ability to stand and/or walk for long periods of time.

Preferred Qualifications:

• At least one (1) year of customer service experience
• Previous experience with shipping practices and methods to include common carriers, rates, classifications, hazardous material restrictions, and other Federal transportation regulations.
• Work experience with safety guidelines related to the receipt, warehousing, and delivery of items.
• Work experience operating delivery trucks and manual and power material handling (hand truck, hand cart, power pallet-jack, etc.)

Education: High school diploma or equivalent is required.

How to Apply:

Applicants must submit the following documents using the online application: Resume, Cover Letter. Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. To Ensure Consideration: Applications received by the end of the day on 09/2/2025 are ensured full consideration.