"SHRA Temporary Office Support Associate"

The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of 'Doctoral Universities: High Research Activity' institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Department: International Programs - 33700 Vacancy Number: TSP5527PST Temp Position Type: SHRA Temporary Job Category: Accounting, Auditing & Financial Management FLSA for Position: Nonexempt

Brief Summary of Work for this Position: The Temporary Office Support Associate serves on the business services team and supports the functional units of the Office of Global Partnerships and International Education, comprising the offices of Education Abroad, International Students and Scholars, and the English Language Center. This position reports to the Business Officer, and also serves as the backup to the Business Services Coordinator for cross-trained roles. This role is responsible for: Financial processing: Coordinate domestic and international travel, process payments and reimbursements, and reconcile UNCW Card transactions. Coordinate purchasing, receiving, and reconciliation of goods and services through uShop and the UNCW Card program. Ensure appropriate funding sources are used. Monitor Banner funds and maintain financial records for cultural activities/events and sponsored grant programs. Prepare journal entries and interdepartmental invoices. Asset management: Maintain departmental asset management records of equipment and vehicles, including a departmental golf cart, GEM car, and 15-passenger van. Maintain driver training records for staff and ensure training is current before reserving departmental vehicles for campus use. Serve as the primary LifeCycle coordinator for staff computers. Website management: Ensure website content is current, relevant, easy to navigate, and compliant with ADA access requirements. Coordinate updates with ITS, OUR, and other content managers within the department. Front office support: Maintain a welcoming reception area with refreshments for staff and guests. Screen and route telephone calls and walk-in visitors. Coordinate virtual and on-campus meetings and events, including facilities reservations, catering orders, and ITS technical support. Coordinate incoming and outgoing mail and shipments. Manage work orders and surplus disposal requests.

Minimum Education and Experience Requirements: As a guide, minimum requirements are generally: graduation from high school, two years related experience, and demonstrated ability with generally accepted office software programs. Work may require knowledge of UNCW policies and procedures or the ability apply policies and procedures to the work to be performed in the department.

Preferred Education, Knowledge, Skills & Experience: Prior experience working within higher education institutions and a background in business or finance is preferred. Experience with Emburse/ChromeRiver, AiM, uShop, Banner, Campus Reservation System is preferred. Proficiency with Excel, Outlook, Teams, and SharePoint is preferred.