Simulated Participant Educator (SPE) & Administrative
Coordinator
Division: Academic Affairs
Department/Office: Interprofessional Education
Advertisement:
The Interprofessional Education Program at St. Catherine University
invites applications for a full-time
Simulated Participant
Educator (SPE) & Administrative Coordinator
position.
This position provides administrative coordination for the
Institute of Simulation and Interprofessional Learning (I-SAIL) and
serves as the team's primary Simulated Participant (SP) Educator.
The position coordinates all aspects of the human simulation
program; plans and leads SP coaching sessions in collaboration with
faculty and other key partners; serves as the primary point of
contact for SPs; and provides SP prebriefing, event-day management,
debriefing, and ongoing support. The position also supports
healthcare simulation accreditation, simulation and
interprofessional education (IPE) operations, departmental
communications, program evaluation and quality improvement, annual
collaboration events, the Annual IPE conference, and other I-SAIL
initiatives.
Duties will include:
- Administrative Coordination for Simulation and IPE
- Manage simulation registration, IPE event registration, and
sign-up processes
- Document and track simulation activities and IPE co-curricular
activities
- Manage delegated departmental email accounts and route requests
appropriately
- Complete PCard and out-of-pocket purchases and expense
reconciliations for I-SAIL purchases.
Coordinate departmental packages and mail
Collect data and maintain organized electronic files and
archives of departmental documentation
Compile and upload materials supporting healthcare simulation
accreditation
Coordinate event logistics, including room scheduling, flyers,
catering, sign-in processes, and continuing education certificate
distribution
Manage I-SAIL priority-designation spaces within the
University's event management system
Build and distribute simulation and IPE surveys used to assess
program outcomes
Assist with evaluation data-management and quality improvement
activities
Assist with writing, formatting, proofreading, and distributing
reports and outcomes, including annual reports, program-evaluation
reports, and external marketing materials
Collaborate with faculty lab manager to coordinate ordering of
consumables across HSSHS and SoN programs
Assist the IPE Director with IPE co-curricular scheduling
Support updates to and management of the I-SAIL intranet
site
Produce and store meeting minutes for all meetings within the
department (full department, committee level, advisory councils,
etc.)
Serve as I-SAIL's primary SP Educator and principal point of
contact for SPs throughout recruitment, onboarding, preparation,
participation, and follow-up.
Coordinate the full human simulation workflow, including SP
outreach, recruitment, selection, matching, scheduling,
confirmations, case-material distribution, and event
follow-up.
Plan, organize, and lead SP coaching sessions, co-facilitating
with faculty, simulation specialists, or other key partners as
appropriate.
Collaborate with faculty and I-SAIL team members to clarify
learning objectives, SP portrayal expectations, feedback
responsibilities, boundaries, event flow, and performance
expectations before coaching and events.
Prepare and send clear, timely SP communications, including
role offers, coaching and event details, case materials, maps,
parking instructions, attire guidance, schedules, and required
forms.
Coordinate SP-related logistics, including rooms, meals and
refreshments, parking, access, signage, consultant documentation
and payments, supplies, and day-of arrival needs.
Provide or coordinate SP orientation and prebriefing, including
expectations, psychological and physical safety, confidentiality,
boundaries, stop/pause processes, event flow, and feedback
guidance.
Manage SPs during simulation events by welcoming and checking
them in, confirming readiness, maintaining schedules and room
assignments, troubleshooting concerns, and coordinating with
faculty and other I-SAIL team members.
Support SPs with moulage, supplies, costuming, robing and
disrobing, accessibility needs, and other role-specific
preparations.
Facilitate SP debriefing, de-roling, checkout, and follow-up
after events, with support from other I-SAIL team members as
needed.
Coach SPs in providing learner-centered verbal or written
feedback when feedback is part of the learning activity.
Maintain accurate SP records, availability, participation
history, training completion, payments, and other program
documentation using approved systems.
Gather feedback from SPs, faculty, learners, and team members
and contribute to continuous improvement, quality assurance, and
consistent SP methodology across I-SAIL.
Promote an inclusive, respectful, accountable environment for
SPs and promptly elevate concerns related to safety, boundaries,
performance, or program quality.
Order office supplies and materials supporting simulation and
IPE programs.
Order books, course materials, keys, and computers for faculty
and adjuncts.
Submit ServiceNow requests on behalf of the department.
Provide copying and printing support for the I-SAIL team.
Welcome and support students participating in I-SAIL
events.
Support technology, including Zoom rooms, for IPE co-curricular
events.
Pick up and distribute departmental packages and mail.
Answer and route telephone calls and student inquiries.
Minimum Qualifications:
- Experience communicating effectively with diverse stakeholders
through multiple methods, including email, telephone, virtual
platforms, and in-person interaction.
- Experience facilitating training, orientation, coaching, or
group learning activities.
- Experience handling sensitive and confidential information
appropriately.
- Experience organizing, prioritizing, and completing multiple
responsibilities within established guidelines and deadlines.
- Proficiency with Microsoft Office Suite and Google
Workspace.
- Ability to learn and navigate information systems, databases,
scheduling tools, and communication platforms.
- Ability to provide clear, constructive feedback and support
participants before, during, and after learning activities.
- Ability to work collaboratively while independently managing
assigned programs, communications, and event logistics.
Preferred Qualifications:
- Associate degree, bachelor's degree, or some college
coursework.
- Experience in simulated participant methodology, healthcare
simulation, standardized patient education, adult learning,
training, or facilitation.
- Experience working in higher education, healthcare, or a
community-engaged educational program.
- Experience supporting prebriefing, feedback, debriefing, or
participant well-being following emotionally or physically
demanding learning activities.
- Familiarity with simulation standards of best practice, SP
program operations, or healthcare simulation accreditation.
Application instructions:
Posting Number: 20220853-STAFF
Posting Start Date: 09/01/2026
Application Deadline: 09/15/2026
To apply, visit https://stcatherine.peopleadmin.com/postings/11127
Compensation:
Hourly wage is
$20.42 - $28.59 depending on qualifications and
experience.
The salary range listed reflects a good-faith estimate of what
we reasonably anticipate to pay for this position, based on market
data and internal equity, at the time of posting. Actual
compensation will be determined based on qualifications,
experience, skills, and other relevant factors. St. Catherine
reserves the right to modify or adjust compensation depending on
University needs.
Benefits: Employees at St. Kate's feel
a deep connection to the University's Mission and Vision, and they
live their values at work. Benefits available to full-time
employees include:
- Fourteen (14) paid holidays and paid "gift" days when the
University is closed.
- Free tuition for employees and reduced tuition for their
families after one year of service
- Health, dental, and vision insurance
- 403b retirement plan access
- Accrued sick time
Specific information on all of our available benefits for full-time
employees can be found
HERE.
St. Catherine University is an equal opportunity employer. Our
commitment to inclusion reflects the central value of the Sisters
of St. Joseph of Carondelet to "love of neighbor without
distinction" and provides a learning and working environment that
is enriched by the diversity of all our members. Individuals of all
religious, racial, ethnic, gender identity, nation of origin, or
disability groups are encouraged to apply. Should you need an
interview accommodation please contact us at hr@stkate.edu or
651-690-6565.
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