Job Description
About the Role
We are seeking a Senior Executive to join our Surgery Department's team. You will provide comprehensive administrative and operational support for our clinical research studies, research programmes, grants, and collaborative initiatives. Working closely with Principal Investigators, study teams, and external partners, you'll ensure seamless coordination and timely delivery of research outcomes.
This is a key role in managing the increasing volume and complexity of our research activities. You'll track study and grant milestones, manage research budgets and manpower matters, coordinate research agreements and data-sharing processes, and maintain accurate records and documentation. Your organisational skills and stakeholder liaison will be essential to supporting smooth day-to-day research operations.
Key Responsibilities
- Clinical Research & Study Coordination – Support multiple clinical research studies from setup through completion, including regulatory and ethics submissions, documentation, timelines, amendments, and ongoing administration to ensure efficient, compliant, and timely conduct.
- Grant & Programme Administration – Manage grant agreements, cashflow projections, claims, progress reports, grant variations, and deliverable monitoring to ensure compliance with funding requirements.
- Manpower & HR Administration – Coordinate research team matters including contract renewals, salary and WBS allocation, recruitment, interviews, onboarding, and HR liaison.
- Finance & Research Account Administration – Monitor research expenditure, invoices, vendor charges, and WBS accounts; coordinate with Finance, investigators, and external parties to ensure accurate financial management.
- Research Agreements & Data Access Administration – Coordinate research agreements, Data Sharing Agreements, and data access requests with institutional research offices, collaborators, and external requestors.
- Research Operations & Team Administration – Provide general administrative support, maintain trackers and records, coordinate meetings, and improve workflows to support efficient team operations.
Qualifications
- Experience in research, healthcare, academic, or administrative settings (preferred)
- Demonstrated experience in research administration, grant management, finance, or project coordination
- Strong organisational and communication skills with ability to manage multiple priorities and stakeholders
- Proactive, independent worker who thrives in a collaborative environment
- Proficient in Microsoft Office applications, particularly Excel and Word