"SOTA Administrative Specialist"

Job Details

Posting Details

Position Information

Working Title
SOTA Administrative Specialist

Department
School of the Arts

Compensation Title
Administrative Specialist, SOTA

Position Number
30018326

Position Status
Regular

Work Schedule
25 hours M-F to be set in consultation with SOTA Budget Officer

Hours per Week
25

Months per Year
12

Purpose of Position
To provide administrative support for the administrative staff and faculty in the new School of the Arts.

Primary Responsibilities

• Ensure that all travel-related expenses for students, faculty, and staff are processed through university SAP system
• Coordinate travel and arrangements for faculty, staff, guest artists and visiting candidates, including accommodations, transportation, and per diem, ensuring compliance with institutional policies
• In coordination with the SOTA Budget Officer, track all travel expenses.
• Process student employment documentation, including hiring paperwork, timesheets, and payroll.
• Serve as a liaison between student workers, supervisors, and payroll to resolve any issues.
• In coordination with SOTA Associate Director, facilitate contracts for entertainment, guest artists, and speakers as well as rights and royalties
• Upload all faculty syllabi to Faculty Success
• Duties and Projects as assigned

Qualifications
Background in Business Administration or Accounting.
Experience in budget planning, financial analysis, and office management.
Skilled in managing university budgets, preparing reports, and ensuring compliance using financial software excel and preferably experience with SAP /Workday.
Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.

Minimum Education
Bachelor's Degree

Minimum Experience
2 years

Salary
minimum $17.63/hr

Pay Grade
S67

Posting Detail Information

Requisition Number
2025S2246

Job Open Date
09/11/2025

Quick Link
https://jobs.nku.edu/postings/14953