Job Summary
Maintains comprehensive oversight of the university's facility and space records by managing both physical and digital archives, ensuring the accuracy and integrity of the enterprise space database, and coordinating data flows across all linked systems. Oversees the collection, verification, organization, and long-term stewardship of space information, ensuring records remain current, compliant, and accessible to campus stakeholders. Leads efforts to standardize data practices, resolve…
discrepancies, and support reporting needs for planning, compliance, budgeting, and strategic decision-making.
Responsibilities
KEY RESPONSIBILITIES:
- Maintains and updates Banner or similar space management system space and building data tables
- Maintains CAD floor plans, enters and updates space data in the university space database, requiring frequent site visits and field verification of conditions, and data collection from construction project management following project completion
- Updates include architectural layouts, room polylines, calculated square footage, Facilities Inventory and Classification Manual (FICM) use code, occupant, and departmental allocation
- Facilitates the process for employee location updates in the university space database
- Responsible for updating classroom names, capacities, and active status in Banner or similar space management system
- Maintains this information in partnership with the Registrar, Event and Venue Management, and space strategy team
- Reports on space data to the University System Office per established schedule in the Facility Inventory Data Collection, and annually in the square footage report by providing data on planned increases in square footage and Resident Instruction square footage
- Collects as-built drawings from construction project team following project completion and stores files in the university digital drawing archive
- Manages access to digital archive for campus partners
- Maintains the university's physical and digital drawing archives for reference by campus partners, including door access, University Information Technology Services, Maintenance and Operations, Environmental Health and Safety and other stakeholders
- Serves as the main point of contact for updates to or implementation of the system of record for space data
- Reviews and approves integrations with other campus databases requiring access to space and facilities data
- Maintains building and land entries in the BLLIP or similar database
- Reviews and records room use changes
- Provides input on building numbering or renumbering in partnership with environmental graphics team
- Updates campus base map linework for reporting purposes, such as Clery Act reports, and to provide base data updates to online campus maps
- Responds to requests for space data for reporting purposes, such as the National Science Foundation research space survey, Facilities and Administrative rate study, SACS accreditation, or ad hoc queries and reporting for campus requests
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited institution of higher education in architecture or architectural technology, interior design, engineering, construction management, construction technology, facilities management, or related field or an equivalent combination of relevant education and/or experience.
Other Required Qualifications
Current, valid, and unrestricted driver's license
Required Experience
Two (2) years of related experience in design or construction, facilities management, archive management or space management.
