Job Summary:
The Space Planning Coordinator supports the effective planning,
implementation, and coordination of campus space resources across
RPI facilities. Working closely with academic and administrative
departments, this position coordinates space requests, occupancy
planning, departmental relocations, and implementation of approved
space assignments. The Coordinator serves as the primary liaison
for space-related changes, ensuring accurate space records,
effective communication, and seamless occupancy transitions that
support the Institute's strategic, academic, and operational
priorities.
Who we are:
Founded in 1824,
Rensselaer Polytechnic Institute (RPI) is
the first technological research university in the United States.
We bring creativity, science, and technology together to address
society's greatest challenges. We cultivate exceptional
problem-solvers by immersing them in a culture of rigorous inquiry,
disciplined practice, and hands-on application. Our strategic plan,
RPI Forward, charts a pioneering course for the next era
of RPI.
Explore the RPI Forward plan. ︎
Nestled on a beautiful 275-acre campus in upstate NY, RPI is home
to five schools, 32 research centers, three makerspaces, an
observatory, one of the world’s fastest supercomputers, and the IBM
Quantum System One - the first university-based quantum computer in
the world.
With top notch employee health and retirement benefits, Rensselaer
offers its full-time employees a generous paid time off program,
tuition remission, and opportunities for career growth.
Minimum Qualifications:
- Bachelor's degree in Facilities Management, Architecture,
Interior Design, Planning, Construction Management, Business
Administration, or a related field.
Three (3) or more years of progressively responsible experience
in space planning, facilities planning, move management, workplace
planning, project coordination, or a related field.
Experience coordinating projects involving multiple
stakeholders.
Experience coordinating space relocations and occupancy
planning.
Experience using CAD software and maintaining space-related
information and databases.
Strong communication, organizational, customer service, and
project coordination skills.
Relevant combinations of education, training and experience may be
considered.
Preferred Qualifications:
- Experience in higher education, healthcare, research, or
another complex institutional environment.
- Experience supporting FICM classifications, Higher Education
Facilities Inventory surveys, or institutional space
reporting.
- Experience with FMS:Workplace or similar integrated workplace
or space management systems.
- Familiarity with campus planning, capital projects, and
institutional space governance.
Minimum Knowledge, Skills, and Abilities:
- Knowledge of facilities planning, occupancy planning, and
workplace planning principles.
- Understanding of higher education space allocation processes
and institutional operations.
- Ability to interpret architectural drawings, floor plans, and
occupancy layouts.
- Strong project coordination, organizational, and communication
skills.
- Ability to build consensus among diverse stakeholders.
- Proficiency with AutoCAD, Microsoft Office applications, and
Integrated Workplace Management Systems (IWMS) such as
FMS:Workplace, Archibus, Planon, or similar software.
- Attention to detail and commitment to maintaining accurate
records.
Representative Job Duties:
- Space Planning & Coordination
- Serve as the primary point of contact for academic and
administrative departments requesting space planning, occupancy
changes, and relocation support.
- Manage the intake, tracking, routing, and communication of
campus space requests through established governance
processes.
- Partner with stakeholders to assess space needs, evaluate
alternatives, and recommend practical space solutions.
- Develop preliminary occupancy plans and space layout options
consistent with Institute standards and planning guidelines.
- Coordinate approved space assignments, reallocations, and
occupancy changes while responding to evolving institutional
priorities and operational needs.
- Support the implementation of Institute space standards,
workplace guidelines, and space allocation practices.
Move Management
- Plan and coordinate departmental relocations associated with
renovations, capital projects, reorganizations, and other strategic
initiatives.
- Develop move schedules, transition plans, occupancy sequencing,
and communication plans to ensure successful project
execution.
- Coordinate activities among departments, vendors, and project
teams throughout the relocation process.
- Ensure occupancy readiness by coordinating furniture, signage,
telecommunications, access control, equipment, and other move-in
requirements.
- Monitor move activities, proactively address scheduling and
logistical issues, and escalate concerns as appropriate.
- Conduct pre- and post-occupancy walkthroughs to verify
readiness and resolve transition issues.
Space Data Coordination & Governance
- Collaborate with the Space Information Analyst to maintain
accurate campus space inventory, occupancy, utilization, and
assignment records.
- Assist with field verification, occupancy audits, and data
validation activities.
- Verify completed occupancy assignments and coordinate system
updates following departmental moves.
- Support the collection and validation of institutional space
data for FICM, higher education surveys, and other reporting
requirements.
- Coordinate move requests and occupancy workflows within the
Institute's integrated workplace management system (IWMS).
- Prepare documentation supporting space governance reviews and
approved allocation decisions.
Stakeholder Engagement & Customer Service
- Participate in programming meetings and occupancy planning
efforts for renovation and capital projects.
- Coordinate departmental reviews of proposed layouts and
occupancy plans.
- Prepare and revise occupancy layouts, furniture plans, and
departmental space plans using CAD software in accordance with
Institute standards.
- Coordinate planning activities among departments, project
teams, consultants, vendors, and other stakeholders to support
successful project implementation and occupancy transitions.
- Build and maintain collaborative relationships while delivering
responsive, professional, and customer-focused service.
- Stay informed of emerging workplace planning, space management,
and higher education trends to support continuous improvement.
Shift:
Business Hours with weekends or evenings occasionally
required
Travel:
Local travel between campus locations only
Driving:
Driving a personal vehicle for non-passenger use
Starting Salary/Rate:
Expected hiring range: $75,000 - $80,000
Pay transparency disclosure: The selected candidate’s salary
will be determined based on factors that include the available
budget, internal equity, and the final candidate’s qualifications,
experience, education and other job-related credentials. This
hiring range is provided as Rensselaer’s good faith estimate of the
expected hiring range at the time of posting.
Application instructions:
Follow the on-screen prompts to create a brief online profile.
Please be ready to upload your resume and cover letter.
If you need assistance with the online application process, please
contact
careers@rpi.edu.
Job Posted Date:
Applications will be accepted until the position is filled.
Total Compensation and Benefits Information:
Rensselaer’s Total Compensation Program is designed to provide
stable pay growth, a comprehensive and affordable benefits package,
and a comprehensive and affordable retiree medical and prescription
plan. Our goal is to provide you and your family with a
comprehensive health and welfare program as an umbrella of
financial security and protection during your employment. For more
information, please visit
Benefits | Human Resources
(rpi.edu) .
Rensselaer Polytechnic Institute is committed to the
cultivation of a community that is welcoming, inclusive, and above
all values learning. We welcome candidates who bring a variety of
perspectives to Rensselaer Polytechnic Institute's work and campus
communities. Rensselaer Polytechnic Institute is an Equal
Opportunity Employer.
All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation or gender identity, national origin, disability status,
protected veteran status, or other characteristic protected by
law.
