Job Type
Full-time
Description
Thomas College, located in beautiful Waterville, Maine, is defining
what it means to be the College of the Future. With a strong
commitment to innovation, career readiness, and community
partnerships, Thomas College is consistently ranked by
U.S.
News & World Report as one of Maine’s top colleges for
social mobility. Our distinctive Guaranteed Job Program™,
accelerated undergraduate degrees, and flexible graduate programs
empower students to advance faster in business, entrepreneurship,
education, technology, applied STEM, and arts & science fields.
At Thomas, belonging isn't a buzzword; it's a promise. We create a
supportive, welcoming environment where every student is seen,
valued, and prepared to thrive in a rapidly changing world.
Thomas College is seeking a highly organized, strategic, and
discreet professional to serve as the full-time Special Assistant
and Project Manager to the President. This is a unique opportunity
to work at the center of institutional leadership, supporting the
President and Board of Trustees while helping advance major
strategic initiatives that shape the future of the College.
The ideal candidate is a trusted advisor, skilled project manager,
and polished communicator who thrives in a fast-paced environment
and enjoys coordinating complex priorities with professionalism and
sound judgment.
In this high-impact role, you will:
- Provide high-level executive and administrative support to the
President, managing a complex calendar, correspondence, travel, and
confidential materials.
Serve as a key liaison for internal and external stakeholders,
ensuring the Office of the President operates efficiently and
professionally.
Support institutional strategic planning, master planning,
capital initiatives, and major presidential projects.
Coordinate cross-departmental projects, track milestones,
manage workflows, and anticipate risks and resource needs.
Support Board of Trustees governance, serving as Assistant
Secretary to the Board, including planning meetings, preparing
materials, and maintaining compliance with bylaws.
Assist with major institutional events such as Commencement,
Convocation, presidential retreats, and high-profile campus
visits.
We’re looking for a candidate who brings:
- Exceptional organizational skills and attention to detail
- Strong project management and coordination experience
- Advanced written and verbal communication skills
- High emotional intelligence, political acumen, and professional
presence
- Proven ability to handle sensitive and confidential matters
with discretion
- The ability to manage multiple priorities independently in a
dynamic environment
- Proficiency with Microsoft Office and Adobe Acrobat; experience
with collaboration or project-tracking tools is a plus
Qualifications
- Bachelor’s degree required (Master’s degree in Project
Management preferred)
- Minimum of five (5) years of progressively responsible
administrative or executive support experience preferred
- Experience supporting senior leadership strongly preferred
- Higher education or nonprofit experience desirable
Thomas offers a competitive benefits package to include:
Medical insurance, dental insurance, life insurance, disability
insurance, 6% 403(b) matching plan, paid vacation, paid sick leave,
thirteen paid holidays, on-site gym, meal discounts and free
tuition for employees, spouse and dependent children.
Interested applicants should submit a cover letter, resume and
names of three professional references.
Thomas College is an equal opportunity employer.
Thomas College's mission is to prepare students for success in
their personal and professional lives, and for leadership and
service in their communities.
Salary Description
$60,000 - $70,000