Special Assistant to the Vice Chancellor of Academic Affairs

Job Details

SUMMARY

The Special Assistant to the Vice Chancellor for Academic Affairs and Workforce Development provides comprehensive administrative support to the Vice Chancellor for Academic Affairs and Workforce Development. This position plays a key role in the efficient operation of the Office of Academic Affairs and Workforce Development, handling a wide variety of tasks including scheduling, correspondence, and project management. The ideal candidate is highly organized, technologically savvy, detail-oriented, high energy, and able to work independently while handling multiple priorities. The incumbent works concurrently in multiple areas of responsibility, initiatives and issues while assisting the Vice Chancellor with identifying and meeting often unforeseen requests and deadlines. This position provides coordination between the VCAA/WD the Chancellor's Office, Executive Team, Chancellors' Cabinet Members, and other internal and external contacts. This position also coordinates the activities of the Office of the VCAA/WD while maintaining confidentiality and integrity.

PRIMARY RESPONSIBILITIES

• Assist the Vice Chancellor in managing strategic relationships between the Office of Academic Affairs and Workforce Development internal and external constituents, including the overall review, consultation, and decision making process desired by the Vice Chancellor and key stakeholders; assures that information and communication is in accord with those processes and with the most effective operating model for the Office, including coordination with the Vice Chancellor long-range calendars, schedule of agenda for recurring meetings, anticipated retreats and planned speaking engagements.
• Prioritizes access to the Vice Chancellor to ensure that appropriate time is allocated for key strategic priorities and key constituencies. Assigns responsibility for issues not requiring the Vice Chancellors involvement and ensures their completion.
• Tracks and follows up on the progress of a wide range of programs, initiatives, and activities for the Vice Assesses progress to goals/priorities and takes appropriate action to influence outcomes. Keeps the Vice Chancellor apprised of status and developments. Highlights important issues and areas of concern for the Vice Chancellor, ensuring that various perspectives on issues are presented accurately and objectively. Identifies and develops responses and alternatives for the Vice Chancellor’s consideration and decision based on a thorough and careful analysis of relevant facts, conditions and circumstances.
• Supports and partners with the Vice Chancellor in a variety of ways, e.g., establishing priorities and setting agenda, developing ideas, identifying and evaluating alternatives, establishing goals, policies and practices, developing action plans, promoting and driving change, and preparing for various meetings and events. Gathers relevant information. Formulates insights on key issues.
• Key responsibility for drafting communications, briefings, major addresses, remarks and presentations for the Vice Chancellor.
• Ensures that matters requiring the Vice Chancellor’s attention are prioritized appropriately and fully Reviews correspondence, reports, and presentations submitted to the Vice Chancellors; obtains additional information and/or recommends appropriate changes to facilitate future discussions.
• Develops, directs and/or coordinates the preparation of special reports and documents for the Vice Chancellor, including annual and multi-year plans, strategic goals and objectives, status reports and action plans.
• Assists with strategic day-to-day leadership and direction of all aspects of the Office of the Vice Chancellor.
• Directs and oversees the administration of policies, procedures and initiatives
• Monitors Vice Chancellor email and incoming mail and composes complex correspondence based on research and knowledge of subject matter; prepares reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Organizes VCAA/WD meetings (call for agenda items, create agenda, take minutes) organizes other meetings, events and social functions on behalf of the Vice Chancellors)
• Performs other reasonably related duties as assigned.
• Focuses on details, organization and meeting
• Other duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE

1. Bachelor's Degree, or the equivalent in experience and
2. Three to five years of work experience in college, university or similarly complex organization or an equivalent mixture of post-secondary education and relevant work

PREFERRED QUALIFICATIONS

1. Master's Degree
2. Experience reporting to a senior administrator

TYPE: Full-time

COMPENSATION: $38,000 to $40,800

APPLICATION DEADLINE: Review of applications begins May 15, 2026 and continues until position is filled.

• The application can be filled out online at SUSLA's Application for Employment
• Please attach cover letter, resume, transcript(s), and three references to application.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.