Special Projects Coordinator: Educational Coaching

Job Description

Scheduled: 40 hours per week normally scheduled Monday-Friday but may require work on weekends. Daily starting and ending times may be irregular.

Typical Duties:

• Coordinate 1-on-1 Educational Coaching meetings for students by scheduling and supporting Educational Coaches throughout the academic term.
• Provide ongoing support to Educational Coaches, responding to questions, offering guidance, and addressing day-to-day concerns.
• Plan and facilitate training meetings for Educational Coaches; collaborate with the Inclusive Team to develop training materials and resources.
• Maintain accurate Educational Coaching data, including student names, IDs, class enrollment history, and academic progress (passed/not passed status).
• Manage incoming Educational Coaching referrals by conducting background checks, including verification of disability documentation, behavioral incident history, and current enrollment.
• Coordinate with counselors to ensure students complete the required NOCE intakes; meet with students who have already completed the intake to begin the Department of Rehabilitation (DOR) application process if they are not yet DOR clients.
• Submit completed DOR applications to assigned counselors and assist in scheduling student meetings to complete their Individualized Plan for Employment (IPE).
• Follow up with students to ensure timely completion and signature of IPE documents; receive authorization notes from DOR counselors to initiate Educational Coaching services.
• Support students in scheduling weekly 1-on-1 Educational Coaching sessions for the duration of their enrollment in inclusive courses.
• Oversee the Educational Coaching Lab by managing staffing and providing in-lab support to Educational Coaches.
• Maintain consistent communication with counselors at Anaheim Campus, Fullerton College, and Cypress College to ensure continuity of Educational Coaching referrals and student support.
• Submit required monthly documentation to the Department of Rehabilitation, including updated participant lists, and individual student progress reports.
• Facilitate the hiring, onboarding, and management of the inclusive services team including but not limited to educational coaches, and instructional assistants.
• Perform related duties as assigned.

Primary Purpose:

Under general direction, assist supervising manager by performing varied administrative duties involving a high degree of responsibility.

Knowledge, Skills, and Abilities:

Knowledge of: organization, personnel and fiscal management and procedures.

Ability to: Provide high quality, warm, caring, and personal service to students. Help facilitate implementation of programs that require compliance with state and federal disability related regulations and state department processes, procedures, and guidelines. Coordinate and independently perform tasks on multiple projects at one time. Oversee and participate in the preparation of student-related activities. Analyze situations accurately and adopt an effective course of action or plan, organize and prioritize work to meet pre-set deadlines and schedules. Communicate effectively, both orally and in writing. Establish and maintain effective working relationships with other team members.

Minimum Qualifications:

Education equivalent to an associate degree from an accredited institution, preferably with an emphasis in education, sociology, psychology or related field; extensive responsible office supervisory and technical administrative experience involving analytical assignments. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Desirable Qualifications:

Demonstrated success in helping students from historically underrepresented and/or marginalized racial and ethnic groups, nontraditional students, speakers of other languages, and students with disabilities. Knowledge and competency in working with students who have disabilities with an emphasis on students who have ID/DD, ASD, ADD/ADHD, and Mental Health Disabilities. Experience with tracking data and managing student information. Experience utilizing Microsoft Office Applications.

Salary Range:

Special Projects Coordinator: $225/day