Specialist, Accounts Payable

Specialist, Accounts Payable

Posting Number: 0001046

Reports to:
Accountant, Expenses & AP

Department: Finance

Classification: Non-Exempt

Full or Part-time: Full Time

Job Summary:

Responsible for processing vendor invoices, employee expense reimbursement requests, and related payments. Acts as customer service contact for vendors and employees.

Essential Functions:

1. Accumulates, matches, and safeguards documentation necessary for the timely and accurate processing of invoices, employee expense reimbursement requests, and all related payments.
2. Ensures that accounts payable are paid in accordance with College goals and priorities (e.g., in agreement with vendor terms to maximize cash reserves).
3. Ensures that payments are made using the method most advantageous to the College (e.g., check, ACH transfer, wire transfer, credit card).
4. Prepares journal entries for accounts payable transactions, as required.
5. Maintains and reviews account payable records and reconciliations.
6. Assists with cash management functions.
7. Coordinates general ledger activities with other accountants.
8. Ensures proper accounting-period cut-off is achieved at month and year end.
9. Prepares and sends annual Forms 1099 to vendors.
10. Lead and manage the development and implementation of all related internal technology integrations as well as vendor provided solutions.
11. Develops and maintains training materials for use by departmental and other personnel with access to accounts payable records.
12. To provide the best service to our external and internal customers, all positions at Lake Michigan College require regular and predicable on-site attendance as an essential job functions. Under certain circumstances, the College may consider alternative work arrangements and will do so in compliance with and according to the parameters outlined in the Colleges Flexible Scheduling and Remote Work Options policy.

Other Duties:

13. Prepares paperwork for audits.
14. Performs other duties as assigned.

Accountabilities:

Job Specifications:

Associate degree required, with courses in accounting preferred. Two or more years of office experience required. Proficiency in ERP systems and spreadsheets required.

To provide the best service to our external and internal customers, all positions at Lake Michigan College require regular and predicable on-site attendance as an essential job functions. Under certain circumstances, the College may consider alternative work arrangements and will do so in compliance with and according to the parameters outlined in the Colleges Flexible Scheduling and Remote Work Options policy.

Grade:

Salary Range: $17.88 - $21.25