The Center for Shock, Trauma and Anesthesiology Research (STAR)
and the Department of Anesthesiology are seeking a Program
Specialist to provide comprehensive administrative and operational
support for the Department's research, academic, and administrative
missions. The Program Specialist is responsible for the day-to-day
tactical administrative functions of STAR and the Department of
Anesthesiology/Translational Research.
This position acts independently to resolve administrative issues,
coordinate activities across multiple stakeholders, and serve as a
liaison between faculty, staff, students, visitors, and senior
leadership across the University. The incumbent will exercise a
high degree of confidentiality, tact, and discretion while managing
a variety of routine and non-routine administrative
responsibilities.
Primary responsibilities include managing calendars and schedules,
coordinating seminar and lecture series, processing requisitions
and purchasing transactions, ordering laboratory and office
supplies using the State P-Card, coordinating travel arrangements
and reimbursements, maintaining departmental websites, and
supporting other administrative and operational functions as
needed. The position will also coordinate meetings and events,
maintain records and departmental documentation, assist with office
and research administration, and support departmental
initiatives.
The successful candidate will possess strong organizational,
communication, and problem-solving skills, with the ability to
manage multiple priorities, work independently, and identify and
resolve issues in a dynamic academic and research environment.
Additional duties may be assigned to support the operational needs
of the Department of Anesthesiology and STAR
Accomplishes responsibilities by applying specialized and
theoretical knowledge, principles, and concepts of a professional
discipline normally acquired through advanced education or
specialized training. Resolves issues and significant matters on
behalf of management by utilizing independent judgment, discretion,
creativity, and analytical thinking. Contributes to development and
evaluation of goals and objectives. Creates solutions to ensure
legal and policy compliance. May supervise, mentor, or coordinate
work of others (positions that supervise are responsible for
service delivery, quality assurance, and employee performance). May
independently manage or administer programs, processes, projects,
or resources.
Applies intermediate level knowledge, concepts, principles, and
skills. Decision making occurs within general guidelines and
requires significant interpretation. Supervisor defines work guided
by goals and objectives. Supervisor assists with unusual
situations. Solutions require considerable analysis and evaluation
of various alternatives. Independently anticipates needs and
requirements to resolve non-routine matters.
BENEFITS (Exempt Regular):
UMB offers a comprehensive
benefits package that
prioritizes wellness, work/life balance, and professional
development, along with additional exciting
perks that
employees can take advantage of. This position participates in a
retirement program (pension or optional retirement plan/ORP) that
must be selected and is effective on your date of hire. Exempt
regular staff receive a generous PAID leave package that includes
over 4 weeks of vacation accrued each year, 16 paid holidays, 3
personal leave, unlimited accrual of sick time, and comprehensive
health insurance; professional learning and development programs;
tuition remission for employees and their dependents at any
University System of Maryland school; and flexible work schedules
and teleworking options (if applicable per job).
PRIMARY DUTIES
- Assist in the management of the specified program (project
#).
- Contribute to assignments and projects that require significant
evaluation, originality, and ingenuity.
Provide solutions to issues and judgment outside of
pre-established guidelines or processes.
Develop and schedule program work plan in accordance with
specifications and funding limitations in order to shape the
program. Oversee daily operations; organize program activities; and
set priorities.
Monitor and facilitate use of program funds to support needed
resources. Make recommendations to program lead in use of
funds.
Provide routine and non-routine technical advice, problem
solving assistance, and answer questions. Interpret program goals
and policies and provide administrative support to the program
team.
Assist in conceptualization, development, and preparation of
written products such as training materials, website content, final
progress reports, and promotional materials.
Recommend resources for the improvement of the University,
school, and program.
Prepare and analyze program financial statements, expenditures,
and budgets for management or outside agencies.
Assist in the development and implementation of recruiting plan
for program participants, members, and volunteers. Develop and
facilitate workshops, meetings or conferences, coordinate
logistics, scheduling, and participant communications.
Assist in evaluating program effectiveness to develop improved
methods; devise evaluation methodology and implements; analyze
results and recommend and/or take appropriate action. Has the
authority to formulate, affect, interpret, or implement policies or
procedures to ensure effective operation of the program.
Using state of the art technology, use sophisticated searching
techniques to conduct in depth research of literature reviews,
online searches, and other research tasks to address
client/community's complex and unique information requests. Develop
and maintain internet web site files and/or listings.
Interact and maintain liaison with students, faculty, staff and
outside/community agencies in facilitating program objectives.
Serve as a primary contact and thinks critically about all aspects
of the program to resolve questions and make decisions related to
the program.
Prepare or assist in preparation of funding grant proposal
and/or funding continuation from outside sponsors for program.
Perform other administrative duties having a significant impact
on the overall goals of program.
Qualifications :
MINIMUM QUALIFICATIONS
Education: Bachelor's degree.
Experience: Two (2) years administrative or program
coordination experience.
Supervisory Experience: N/A
Certification Licensure: N/A
Other: Related experience to program may be substituted for
education.
Preferred Qualifications
- Ability to prepare financial statements and
budgets.
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of position requirements. Knowledge of all applicable
requirements, regulations, and laws. Skill in effective use of
applicable technology/systems. Ability to effectively communicate
both verbal and written thoughts, ideas, and facts. Ability to work
cooperatively with others and independently. Ability to
demonstrate, understand, apply, and adhere to the UMB Core Values
of Respect and Integrity, Well-being and Sustainability, Equity and
Justice, and Innovation and Discovery.
HIRING RANGE: $61,000 - $73,000, commensurate with education
and experience.
UMB is an Equal Opportunity/Affirmative Action Employer. All
qualified applicants will receive consideration for employment
without regard to sex, gender identity, sexual orientation, race,
color, religion, national origin, disability, protected Veteran
status, age, or any other characteristic protected by law or
policy. For assistance related to employment, please contact the
Staffing department at
HRJobs@umaryland.edu .
If you anticipate needing a reasonable accommodation for a
disability under the Americans With Disabilities Act (ADA), during
any part of the employment process, please submit a
UMB Job Applicant Accommodation Request . You may also contact
HRDiversity@umaryland.edu .
Please note that only inquiries concerning an ADA request for
reasonable accommodation will be responded to from this email
address.
The University of Maryland, Baltimore prohibits sex discrimination
in any education program or activity that it operates. Individuals
may report concerns or questions to the Title IX Coordinator. For
more information, follow this link
UMB Notice of Non-Discrimination .
