Interpret award terms and applicable regulations to ensure
compliance.
Ensure expenditure is allowable, allocable, reasonable, and
consistently treated in accordance with governing regulations and
award requirements.
Advise Principal Investigators (PIs) on allowability, period of
performance, cost share, indirect costs, and prior approval
requirements.
Financial Monitoring and Analysis
- Monitor budgets and expenditures to ensure appropriate use of
funds.
- Analyze financial activity to identify discrepancies or
compliance concerns.
- Coordinate corrective actions and communicate financial status,
risks and reporting obligations to PIs.
Transaction Review and Approval
- Review and approve post-award transactions, including payroll
and faculty compensation, procurement and equipment purchases,
travel, and reimbursements.
- Ensure transactions comply with sponsor and university
requirements prior to posting.
- Coordinate adjustments and documentation as needed.
Financial Reporting and Closeout
- Prepare and submit sponsor invoices and financial reports.
- Monitor reporting deadlines and ensure timely submission.
- Reconcile expenditures and coordinate award closeout
activities.
Institutional Reporting and Data Stewardship
Under general supervision, maintains accurate financial and
personnel data for assigned awards to support institutional
reporting, audit readiness, and leadership
decision-making.
Award Data Management and Compliance
- Maintain organized, accurate, and current records for assigned
awards, including reassigned time, additional employment, cost
share commitments, and other personnel-related expenditures.
- Gather, analyze, validate and reconcile post-award data for
recurring and ad hoc reports.
- Collaborate with Academic Affairs, Budget, Payroll and other
campus units to ensure consistency across systems.
- Develop and maintain tracking tools to enhance reporting
accuracy and compliance monitoring.
Process Improvement and Operational Support
Support continuous improvement of post-award
operations.
- Evaluate and recommend improvements to post-award processes,
procedures, and tools.
- Contribute to development and refinement of standard operating
procedures.
- Provide limited guidance to PIs in coordination with pre-award
staff.
Pre-Award Support
Under general supervision, provides limited pre-award support
to support operational continuity.
Proposal Review and Compliance
- Review proposal budgets and documentation for compliance with
sponsor and university guidelines.
- Support proposal routing and institutional approval
processes.
- Participate in special projects and reporting initiatives as
assigned.
- Maintain current knowledge of sponsor regulations and apply
updates to strengthen compliance practice.
Professional Development
Maintains current knowledge of research administration
regulations and sponsor requirements to support effective
post-award oversight and continuous improvement.
- Participate in relevant trainings, webinars, CSU initiatives
and professional associations to remain informed of regulatory and
policy changes.
- Apply updated knowledge to strengthen compliance practices and
improve service to PIs and campus partners.
- Share regulatory updates and best practices with colleagues to
support ongoing professional growth within ORSP.
Application and Knowledge Sharing
- Apply updated knowledge to strengthen compliance practices,
improve internal processes, and enhance service to Principal
Investigators and campus partners.
- Share relevant regulatory updates, resources, and best
practices with colleagues to support a culture of continuous
learning within ORSP.
Minimum Qualifications:
Knowledge and Skills:
In addition to Research and Sponsored Programs Administration
Professional I, knowledge and skill requirements, work assignments
typically require:
- Working skills and knowledge of pre-award grant proposal
development, budgeting, and post award administration
processes.
- Working knowledge and understanding in the appropriate use of
grants and contracts administration standards, principles, and
concepts.
- Knowledge and understanding of accounting and budgeting
principles.
- Working knowledge of funding agency regulations and compliance
requirements.
- Strong organizational skills to plan, organize, and prioritize
multiple projects.
- Strong communication and interpersonal skills to work
effectively in a diverse environment.
- Proficiency in using grant management software and financial
systems.
Experience and Education:
Equivalent to a bachelor's degree in a related field and two years
of relevant experience. Additional experience which demonstrates
acquired and successfully applied knowledge and abilities shown
above may be substituted for the required education on a
year-for-year basis. An advanced degree in a related field may be
substituted for the required experience on a year-for-year
basis.
Preferred Skills & Knowledge:
- Knowledge of post-award grant administration in a higher
education environment.
- Ability to interpret sponsor terms and conditions and
applicable regulations.
- Strong financial analysis and reconciliation skills.
- Ability to manage multiple awards and deadlines
simultaneously.
- Strong written and verbal communication skills.
- Ability to advise faculty and staff on post-award
requirements.
- Attention to detail and sound professional judgment.
Condition(s) of Employment
Satisfactory completion of a background check (including LiveScan,
as appropriate), that may include, but is not limited to: criminal
records check, verification of academic credentials, licenses,
certificates, credit history, professional references and/or
verification of work history is required for employment. Cal State
East Bay will issue a conditional offer of employment to the
selected candidate, which may be rescinded if the background check
reveals disqualifying information, and/or it is discovered that the
candidate knowingly withheld or falsified information.
Unsatisfactory results may also affect the continued employment of
current Cal State East Bay employees who were conditionally offered
the position.
All background checks are conducted through the university's third
party vendor, Accurate. LiveScan is conducted through the
University Police Department.
EEO Statement
All university programs and activities are open and available to
all regardless of race, sex, color, ethnicity or national origin.
Consistent with California law and federal civil rights laws, Cal
State, East Bay provides equal opportunity in education and
employment without unlawful discrimination or preferential
treatment based on race, sex, color, ethnicity, or national origin.
Our commitment to equal opportunity means ensuring that every
student and employee has access to the resources and support they
need to thrive and succeed in a university environment and in their
communities. The CSU complies with Title VI of the Civil Rights Act
of 1964, Title IX of the Education Amendments of 1972, the
Americans with Disabilities Act (ADA), Section 504 of the
Rehabilitation Act, the California Equity in Higher Education Act,
California’s Proposition 209 (Art. I, Section 31 of the California
Constitution), other applicable state and federal
anti-discrimination laws, and CSU’s Nondiscrimination Policy. We
prohibit discriminatory preferential treatment, segregation based
on race or any other protected status, and all forms of
discrimination, harassment, and retaliation in all university
programs, policies, and practices.
Other Information
All California State University campuses, including Cal State East
Bay, are smoke and tobacco-free. For more information, please visit
our website
here.
In compliance with state and federal crime awareness and campus
security legislation, including The Jeanne Clery Disclosure of
Campus Security Policy and Crime Statistics Act, the Cal State East
Bay Annual Campus Security Report is available
here.
Sponsorship
Cal State East Bay is not a sponsoring agency for Staff or
Management positions and we are not an E-Verify employer.
Mandated Reporter
The incumbent in this position may be considered a mandated
reporter under the California Child Abuse and Neglect Reporting Act
and will be required to comply with requirements set forth in the
CSU Executive Order 1083 as a condition of employment.
Advertised: June 29, 2026 (3:00 PM) Pacific Daylight
Time
Applications close:
