Job Details

Position Title: Sports Facilities Event Coordinator

Compensation: $43,888.00

Department: Sports Facilities Management_A (Anna Arison

About this opportunity:

Ball State University is seeking a customer-service-oriented, detail-oriented, and highly motivated individual to join our team. The ideal candidate will possess strong problem-solving skills and a proactive approach to operational challenges.

This is a full-time opportunity that comes with an exceptional benefits package, including generous paid time off, 10 paid holidays, University-funded retirement programs, medical and prescription plans, dental, flexible spending and health savings accounts, tuition discounts, and much more! Come be a vital part of our team and community.

What you'll do and what you'll bring:

Position Function:

Event Planning & Coordination

Coordinate scheduling and execution of athletic competitions, student organizations, club sports, camps, and special events.
Provide direct on-site management for all facility-related events.
Supervise all event operations, coordinate staffing and associated duties.
Collaborate with Ball State Athletics, Campus Recreation, student organizations, and Burris to align event logistics.
Manage the communication process between University Academic Departments, Athletic, Recreation Services, and Conference Services in relation to events; coordinate event management and communication process between Sports Facilities Shared space.
Develop detailed event timelines, staffing plans, and operational checklists.
Coordinate catering services, room requirements, and set up for a variety of social functions, including dinners, luncheons, meetings, seminars, student organizations, and internal departments.

Facility Operations

Prepare and oversee the setup of university facilities, including courts, fields, locker rooms, and spectator areas for events.
Ensure compliance with university policies and safety standards.
Monitor facility usage and resolve scheduling conflicts using facility management systems.
Hire, train, and supervise temporary event staff, student leads, and student employees.

Client & Campus Relations

Serve as the primary contact for internal departments, student organizations, Burris, and Athletics.
Provide excellent customer service to coaches, athletes, staff, and visitors.
Coordinate with vendors, officials, and campus partners (e.g., dining, public safety, IT).

Event Execution

Supervise on-site operations during events to ensure smooth execution.
Troubleshoot issues quickly, including weather changes, equipment needs, or staffing gaps.
Manage event staff, including student employees.

Administrative & Compliance Duties

Maintain accurate schedules and event documentation.
Complete post-event evaluations and reports for continuous improvement.
Process daily payroll, attendance records, and keep personnel files up to date for event staff employees.
Creating billing for events for Athletics, student organizations, and internal departments.
Provide customer services for events.
Perform other related duties as assigned.

Minimum Qualifications:

Bachelor's degree from an accredited institution in sports management, management, or related field or an equivalent combination of education, credentials, certification and experience.
Ability to work flexible hours, including evenings, weekends, and holidays.
Over one year of special events coordination, sports management, or related experience; must possess and maintain a valid driver’s license and be insurable under the university’s auto fleet policy; personal computer and software proficiency.

Preferred Qualifications:

Master’s degree from an accredited institution in recreation administration, sport administration, or related field.
Proficiency with scheduling/event management software.
Additional years of professional experience in college or university event management.

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Sports Facilities Event Coordinator

Ball State University

2000 W University Ave, Muncie, IN 47306, USA

Job Details

About this opportunity:

This is a Preview Listing…

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Sports Facilities Event Coordinator

Ball State University

2000 W University Ave, Muncie, IN 47306, USA

Job Details

About this opportunity:

This is a Preview Listing…

Related Jobs - August 30, 2026

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Sports Facilities Event Coordinator

Ball State University

2000 W University Ave, Muncie, IN 47306, USA

Job Details

About this opportunity:

This is a Preview Listing…

Related Jobs - August 30, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

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GSA Annual Meeting 2026

AGU Fall Meeting 2026

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APS Division of Nuclear Physics Meeting (DNP 2026)

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Sports Facilities Event Coordinator

Ball State University

2000 W University Ave, Muncie, IN 47306, USA

Job Details

About this opportunity:

This is a Preview Listing…

Related Jobs - August 30, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027