Sr. Administrative Coordinator (Oncology)
Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.
The Department of Oncology seeks a Sr. Administrative Coordinator who will support the mission of researching and treating cancer by providing complex administrative and project support to faculty members and clinicians in the division of Upper Aerodigestive Cancers. This position will provide administrative services such as calendar management, meeting scheduling and coordination, event coordination, purchasing, and operational activities. This position will have a hybrid work schedule, with the ability to work remotely up to 2 days per week.
The Sr. Administrative Coordinator provides administrative support and performs general office management duties necessary for the efficient operation of a department, office or program. This position provides project support to a Dean, Associate Dean, Department Chair, Program Leadership or comparable business leaders This position may provide support for fiscal and budget management for the assigned area. The responsibilities of this role require significant collaboration and coordination with others.
Specific Duties & Responsibilities
- Plan, support, and organize daily operational activities of the assigned area.
- Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, Program Leadership or comparable business leaders.
- Manage team and/or assigned leaders calendars; plan and schedule meetings and coordinate their associated logistics.
- May support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
- May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
- Independently develop and manage complex and key administrative projects (e.g., databases, reports, grant proposals, office workflow, records control, course materials).
- Coordinate purchasing processes; process various department bills and reconcile accounts.
- Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.
- Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
- May serve as the liaison or office contact with facilities.
- Identify and resolve administrative problems and issues.
- Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
- Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies
- Develop and compile reports.
- May assist with preparation of presentations.
- Assist with planning special events/functions, including workshops, conferences, etc.
- Coordinate preparation, set up and logistics for department/office events/functions.
- May perform some non-routine and confidential administrative functions
- Coordinate work assignments of students and/or temporary office support, as needed.
- Other duties as assigned.
Minimum Qualifications
- High school diploma or graduation equivalent.
- Four years of related experience.
- Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.90 HRLY ($29.05/hour targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon - Fr/8:30a - 5p
FLSA Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Onc Urologic Oncology
Personnel area: School of Medicine
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