Sr Grants and Operations Manager

Sr Grants and Operations Manager

About the Opportunity

Job Description:

The Senior Grants & Operations Manager will support financial programmatic activities using appropriate IT, financial, communications and reporting tools. Reporting to the PI, the Senior Grants & Operations Manager will work closely with the PI, the Program Manager, and rest of the team to manage finance and communication, support reporting as per required by sponsor, ensure sub award recipients are invoicing appropriately, on schedule, and per task requirements. The Senior Grants and Operations Manager will ensure financials and documentation are organized per sponsor's requirements, they will work with the Program Manager on budget forecasting and preparation, monthly, quarterly, and annual report writing, compilation, and presentation to sponsor. The Senior Grants and Operations Manager will ensure all sub awardees and NU team members are aware of any changes and updates to budgeting per forecasting and program modifications. The Senior Grants and Operations Manager will work closely with the Program Manager or foster collaboration between Northeastern University and the sub-award recipients and other Thrust Area Participants to ensure financials support the execution of the project plans as well as ensuring that all grantor financial contractual and regulatory requirements are met.

Key Responsibilities & Accountabilities:

Identify all key responsibilities (maximum of 5) required of the job in 3-4 sentences and indicate the typical amount of time required for each responsibility. Total percentage of time must equal 100%.

1. Financial management (post-award administration).
   • Work with NU Research Finance to ensure accounts are set up and budgets are mapping to what was proposed.
   • Track grant processing at Northeastern
   • Ensure sub-award recipients are receiving and updating contracts
   • Work with sponsor for any required information and reporting
   • Timely and correct completion of financial updates to support NU and sponsor requirements. o Assurance of financial compliance with NU and sponsor
   • Coordination and organization of all invoices and financial receipts, invoices, and any other management of finances
2. Programmatic Management:
   • Ensure sub award recipients have all contracts signed, financial reporting and receipt established, and comply with NU
   • Constant summary communications to PI and Program Manager
   • Manage regular communication activities across the team:
   • Financial updates and presentations for monthly sponsor meetings
   • When necessary financial updates between sub-award recipients, PI, and Program Manager
   • Annual Program Report and Budget for follow-on year
   • Other financial support documentation as required by sponsor
3. Administrative Support:
   • Assist the PI and Program Manager in administrative financial tasks
   • Financial Report updates
   • Assurance of payments
   • Oversight of any new hires
   • Ensure consultants are invoicing against required tasks
   • Assist sub-mark recipients in financial administrative tasks
   • Assist with financial contractual issues
   • Ensure compliance with reporting and invoicing
   • Update any modifications to financial plans for sub awardees as needed
   • Provide updates on monthly basis of actual spending against proposed spending
   • Alert PI and Program Manager with any major financial discrepancies.

This position is 100% externally funded and will be reappointed on an annual basis based on the continued availability of funding.

Qualifications:

• Knowledge and skills required for this position are typically acquired through the completion of a master's degree with three to five years related experience
• Candidates with experience managing finances for large federal grants/contracts (~$3M to $20M) and/or software project management skills and experience with financial reporting, communication, and organization of multiple award recipients is a plus.
• Understanding university financial practices, reporting, writing, experience with new project startups, and presenting financial updates to sponsor and PI.

Position Type

Research