Coordinates staff that they oversee with faculty credentialing, reappointments, payer enrollment, privileging, licensure renewals, DEA registrations, board certifications, and hospital credentialing requirements. Maintains accurate credentialing files, monitors expiration dates, and ensures all credentialing activities are completed within required deadlines with minimal deficiencies.

Coordinates recruitment activities with the Senior Clinical Administrator, including interview scheduling for faculty appointments. Ensures all required documentation is completed accurately and on schedule while providing excellent customer service to candidates and faculty.

Assists the Sr Clinical Admin with faculty contracts, annual evaluations, promotion and tenure documentation, memorandum of appointments, outside employment requests and other Faculty Affairs processes.

Ensure compliance with institutional policies and deadlines.

Assists with budget monitoring, reconciliation, purchasing, expense tracking and financial reporting for the Chair, Vice Chair and Sr Clinical Admin.

Coordinates departmental projects from planning through implementation.

Develops project timelines, tracks milestones, identifies barriers, and communicates project status to leadership.

Completes projects within established deadlines while maintaining quality standards.

Assists departmental leadership in strategic planning initiatives, operational assessments, and implementation of organizational priorities. Collects and analyzes data, prepares reports, and develops recommendations to support informed decision-making.

Coordinates departmental committees, advisory groups, and leadership meetings. Develops agendas, prepares meeting materials, records minutes, tracks action items, and follows up to ensure completion of assigned tasks.

Serves as the administrative liaison with faculty, hospital partners, community organizations, government agencies, vendors and institutional departments.

Drafts correspondence, presentations, reports, policies, and executive communications. Communicates professionally with internal and external stakeholders while maintaining confidentiality and exercising discretion.

Serves as a resource for faculty, staff trainees, and external partners by responding to inquiries, resolving operational issues, and providing guidance regarding departmental procedures and institutional policies.

Coordinate all executive travel, including flights, lodging, rental cars, itineraries, conference registrations and event details. Add all travel details to the calendar, including confirmation numbers and travel blocks. Compile and submit complete travel packets to the Travel Coordinator in a timely and accurate manner. Upload associated itineraries, receipts, and documentation to digital folders. Confirm logistics with event and institutional representatives when needed. Prepare briefing documents for travel (agenda, bios, speaking notes, slide decks).

Manage and help maintain meetings, calls and commitments for department leadership. Coordinate internal/external meetings, speaking engagements, and clinic coverage. Maintain updated calendar blocks for travel, holidays, family commitments, school breaks, remote work periods, conferences, and post-call days. Ensure all urgent meetings are escalated immediately. Protect executive time; prevent scheduling conflicts across all academic, clinical and administrative responsibilities. Maintain the Chair's private patient schedule. Ensure Friday schedule rotation is accurate and vetted with the Chair annually.

Grant Funded?

Yes

Pay Grade Minimum

$52,967

Pay Basis

Monthly

Work Location

Lubbock

Department

Psychiatry Dept Lbk Genl

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Occasional Duties

• Preforms additional duties and special projects as assigned by departmental leadership. Demonstrates flexibility and willingness to assume additional responsibilities to meet departmental objectives.

Shift

Day

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

Bachelor's degree in the area of specialization or closely related field. Five years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?

No

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx .

Introduction

Nationally recognized as a Great College to Work For , TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture , TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

Coordinates staff that they oversee with faculty credentialing, reappointments, payer enrollment, privileging, licensure renewals, DEA registrations, board certifications, and hospital credentialing requirements. Maintains accurate credentialing files, monitors expiration dates, and ensures all credentialing activities are completed within required deadlines with minimal deficiencies.

Coordinates recruitment activities with the Senior Clinical Administrator, including interview scheduling for faculty appointments. Ensures all required documentation is completed accurately and on schedule while providing excellent customer service to candidates and faculty.

Assists the Sr Clinical Admin with faculty contracts, annual evaluations, promotion and tenure documentation, memorandum of appointments, outside employment requests and other Faculty Affairs processes.

Ensure compliance with institutional policies and deadlines.

Assists with budget monitoring, reconciliation, purchasing, expense tracking and financial reporting for the Chair, Vice Chair and Sr Clinical Admin.

Coordinates departmental projects from planning through implementation.

Develops project timelines, tracks milestones, identifies barriers, and communicates project status to leadership.

Completes projects within established deadlines while maintaining quality standards.

Assists departmental leadership in strategic planning initiatives, operational assessments, and implementation of organizational priorities. Collects and analyzes data, prepares reports, and develops recommendations to support informed decision-making.

Coordinates departmental committees, advisory groups, and leadership meetings. Develops agendas, prepares meeting materials, records minutes, tracks action items, and follows up to ensure completion of assigned tasks.

Serves as the administrative liaison with faculty, hospital partners, community organizations, government agencies, vendors and institutional departments.

Drafts correspondence, presentations, reports, policies, and executive communications. Communicates professionally with internal and external stakeholders while maintaining confidentiality and exercising discretion.

Serves as a resource for faculty, staff trainees, and external partners by responding to inquiries, resolving operational issues, and providing guidance regarding departmental procedures and institutional policies.

Coordinate all executive travel, including flights, lodging, rental cars, itineraries, conference registrations and event details. Add all travel details to the calendar, including confirmation numbers and travel blocks. Compile and submit complete travel packets to the Travel Coordinator in a timely and accurate manner. Upload associated itineraries, receipts, and documentation to digital folders. Confirm logistics with event and institutional representatives when needed. Prepare briefing documents for travel (agenda, bios, speaking notes, slide decks).

Manage and help maintain meetings, calls and commitments for department leadership. Coordinate internal/external meetings, speaking engagements, and clinic coverage. Maintain updated calendar blocks for travel, holidays, family commitments, school breaks, remote work periods, conferences, and post-call days. Ensure all urgent meetings are escalated immediately. Protect executive time; prevent scheduling conflicts across all academic, clinical and administrative responsibilities. Maintain the Chair's private patient schedule. Ensure Friday schedule rotation is accurate and vetted with the Chair annually.

Grant Funded?

Yes

Pay Grade Minimum

$52,967

Pay Basis

Monthly

Work Location

Lubbock

Department

Psychiatry Dept Lbk Genl

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Occasional Duties

• Preforms additional duties and special projects as assigned by departmental leadership. Demonstrates flexibility and willingness to assume additional responsibilities to meet departmental objectives.

Shift

Day

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

Bachelor's degree in the area of specialization or closely related field. Five years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?

No

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx .

Introduction

Nationally recognized as a Great College to Work For , TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture , TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.