Job Details
POSITION OVERVIEW: The Department of Psychiatry and Behavioral Sciences is seeking a dynamic candidate to fill the role of Sr. Research and Grants Manager to work under minimal supervision on all financial aspects of the Principal Investigators assigned to the work unit they support. This includes a large volume and diverse set of federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.
ABOUT THE DEPARTMENT: The Department of Psychiatry and Behavioral Sciences at Stanford University School of Medicine places high importance on advancing science and integrating our mission with those of clinical innovation and service, educational excellence, community engagement and commitment, and professionalism and leadership development. This approach allows us to change future understanding and practices in our fields of science, the health professions, and society at large. It is an approach that stretches the traditional boundaries of an academic department and acknowledges the interdependent nature of the five missions with which we are entrusted. For us, the vision affirms the diverse activities, past successes, and distinct career paths of our multidisciplinary faculty. It establishes a mindset that will help draw our people together to collaborate and combine efforts that are necessary in moving forward this full academic portfolio. Finally, it is a vision that provides an authentic rationale for growth in a number of critical areas arising in fields from basic science to public policy.
COMPENSATION: This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $121,639 to $142,078 per annum within the 10 Bay Area counties or $72,983 to $142,078 per annum for all other regions.
Responsibilities
Core Duties
- Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
- Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
- Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
- Manage contract closeout process and audit inquiries; submit final reports and certificates.
- Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
- Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
- Oversee and review work of other staff. May supervise, train and mentor other staff.
- Serve as a resource on subject area to principal investigator staff.
Minimum Education and Experience
Bachelor’s degree and five years of job-related experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities
- Expert knowledge and fluency of governmental regulations (e.g. FAR, Uniform Guidance, CAS).
- Knowledge and ability to understand, interpret, and communicate university policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
- Strong accounting skills; knowledge of accounting principles.
- Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
- Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
- Expert in project management, including managing international collaborations and complex multi-sub award contracts.
- Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
- Extreme attention to detail.
- Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
- Excellent time management and organizational skills.
Certificates and Licenses Required
Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.
Certified Accountant or Auditor, MBA, project management certification, or similar credential desired
Organization
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We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.
At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.
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Campus
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Research
- 5,300 externally sponsored projects
- $1.33 billion total budget
Faculty
- 2,043 faculty members
- 21 Nobel laureates are currently members of the Stanford community
- 5:1 student to faculty ratio
Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.
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