Staff Accountant
POSITION SUMMARY
St. Charles Community College is seeking a detail-oriented and organized Staff Accountant to join our Finance Department. This role is responsible for performing a wide range of accounting functions including general ledger maintenance, financial reporting, reconciliations, and assisting with budgeting processes. The staff accountant will also serve as a backup for accounts payable and accounts receivable functions to ensure continuity of operations. The ideal candidate will ensure compliance with institutional policies, GAAP, and regulatory requirements while supporting the college's mission of academic excellence and fiscal integrity.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Prepare and maintain general ledger entries and account reconciliations.
- Prepare balance sheets, bank reconciliations, and other financial reports.
- Assisting with the implementation and maintenance of internal controls related to financial processes.
- Ensure timely and accurate recording of transactions in compliance with GASB and college policies.
- Support budget preparation, monitoring, and variance analysis for assigned funds or departments.
- Assist with grant accounting, restricted funds, and compliance with grant and donor requirements.
- Assisting with the annual audit process, including providing supporting documentation and answering questions
- Collaborate with departments to resolve accounting-related issues or inquiries.
- Maintain documentation for financial transactions and procedures.
- Establish process improvements and system upgrades for efficiency in the department.
- Serve as backup for accounts payable and accounts receivable processes, including invoice processing, payment disbursements, cash receipts, and student/vendor communications.
- Ensuring compliance with financial policies, procedures, and regulatory requirements
- Tracks financial investments profits and losses.
- Perform other related duties as assigned by the supervisor to support the Finance Department and institutional goals.
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