"Staff Accountant - Finance & Administration"

Job Details

Staff Accountant - Finance & Administration

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

The Staff Accountant provides support to the Senior Accountant and Director in managing various accounting and auditing functions consistent with GASB accounting standards. This role assists with accurately tracking and reconciling all dollars billed, collected, and refunded within the university. Responsibilities include helping to monitor funds deposited into campus funds and supporting the processing of revenue billed and collected by the Student Accounts Office.

Primary Responsibilities:

• Journal Entries and General Ledger Activities
  • Prepare and post General Ledger and standard journal entries flowing to the ending trial balance, ensuring compliance with accounting standards.
  • Prepare and submit inter-agency and intra-agency journal transfers to the Office of the State Comptroller/University Controller, ensuring correct coding and backup.
  • Prepare and process journal vouchers, verifying eligibility and proper documentation.
  • Daily, bi-weekly, monthly, and quarterly account reconciliations including disbursements and receipts, accounts receivable, affiliated organization transactions and due-to/due-from, revenue summaries, outstanding checks, and IFR daily collections.
  • Prepare and process revenue distributions and transfers.
  • Monitor, adjust, and report on activity in multiple accounts including collection fund, suspense accounts, TAP and Federal Aid receipts, and holding account.
  • Post cash sheets, check register, manual checks, refunds, and daily receivables batch file.
• Financial Reporting
  • Assist in preparation of quarterly SUNY reporting, including various adjusting entries, breaking out receivables held at campus from collection agencies, and uploading ending trial balance, ensuring accuracy in statewide reporting.
  • Prepare the Bank Balance Report, summarizing daily and monthly bank activity and reconciling it to internal accounting records.
  • Assist department leadership with monthly revenue reporting, compiling data, verifying documentation, and preparing reconciliations.
  • Assist senior accountants with the Campus Financial Reporting Package.
  • Prepare bi-weekly revenue distribution reports and transfer reports, ensuring all revenue is allocated to the correct accounts, and confirming accuracy.
  • Assist senior accountants with internal and external audits to gather documentation, respond to requests, and verify accuracy of supporting records.
• Supervision of Office Assistant
  • Lead and manage direct reports/team providing guidance, support, and performance feedback to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's mission.
  • Lead employees for maximum performance and dedication, fostering a positive and productive work environment.
  • Complete performance management feedback and goals timely and per requirements, offering constructive feedback and developing improvement plans.
• Other reasonable duties as assigned

Functional and Supervisory Relationships:

• Reports to Senior Accountant
• Supervises the following positions: Office Assistant II

Job Requirements:

• Strong organizational skills with the ability to adapt to changing priorities and meet tight deadlines.
• Ability to communicate effectively and professionally with diverse stakeholders.
• Comprehensive understanding of general ledger accounting.

Requirements:

Minimum Qualifications:

• Associates in accounting or related business degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• At least 1 year relevant experience in a business office.
• Advanced Excel skills.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Preferred Qualifications:

• 3 to 5 years of experience in an accounting office, preferably with SUNY or State/Government setting.
• Bachelors degree in Accounting or related business field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.

Working Environment:

• Typical office environment
• Standard business hours

Additional Information:

Professional Rank and Salary Grade: Senior Staff Assistant, SL3, $57,151 - $60,000.

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

Please apply online via https://albany.interviewexchange.com/candapply.jsp?JOBID=196621

Application Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• List of 3 professional references with e-mail addresses and telephone numbers

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

A review of applications will start on February 18, 2026, and the search will remain open until March 4, 2026.