Position Description
Position Title: Staff Accountant
JOB PURPOSE: This Staff Accountant position is primarily responsible for the entry, reconciliation and
recording of payroll and benefits information into the payroll system and the general ledger. The role
ensures that the information for each payroll is correct and that the payroll information is accurately
loaded into the general ledger. This role includes reviewing time and attendance submissions for non-
exempt employees for accuracy, communicating payroll changes to the payroll processor, reconciling
general ledger accounts for payroll withholding, and ensuring benefits payments match the benefits in
the payroll/HRIS system. This role also serves as the primary resource for nonresident alien tax issues.
ESSENTIAL FUNCTIONS:
% of time
Payroll preparation for processing 30% of time
Monitors all payroll requisitions and ensures that all changes are accurately reflected
in the payroll system.
For bi-weekly payrolls, reviews and verifies that hours submitted are accurate.
Serves as the liaison for payroll questions from employees.
Ensures all new hires, status changes, or termination of employees are accurately
recorded in the system.
Reviews the preview of the payroll to ensure accuracy before approving
Payroll recording and reporting 25% of time
Downloads payroll GL reports for each pay period, reviews and makes necessary
corrections in the reports
Communicates any corrections needed with the payroll company, or makes the
corrections in the payroll system
Uploads payroll journal entries into the accounting system
Reconciles payroll general ledger accounts on a monthly basis
Reviews quarterly and annual tax reporting forms, including W-2s, 941’s, etc.
Benefits Reconciliations 25% of time
Verifies that invoices for benefits match the information in the payroll system
Reconciles benefits withholding and expense accounts to ensure accuracy
Coordinates communication with the HR department, the third-party payroll
processor and benefits coordinator to ensure all parties and systems agree
Nonresident Alien Tax Reporting and General Accounting 20% of time
Obtains training and maintains knowledge in regulations related to nonresident alien
payments, whether as employee compensation or non-compensation payments.
Monitors and prepares reports for non-resident alien tax reporting.
Serves as primary liaison regarding tax matters with international students and
employees.
Performs other reconciliations, as needed or requested.
Total 100% time
QUALIFICATIONS/SKILLS REQUIRED:
• Bachelor’s degree in accounting or related field required;
• Understanding of payroll laws and regulations, including complicated payroll issues
such as clergy housing allowance, international tax laws for non-resident aliens, shift
differentials, and retirement plans.
• Minimum of three years of progressive experience in payroll and accounting
• Strictest adherence to confidentiality of payroll and personnel data.
• Excellent attention to detail, and analytical, communication and presentation skills.
• Commitment to process improvement; flexibility and willingness to adapt to change.
• Absolute integrity and discretion when handling confidential information.
• Excellent interpersonal skills, including the ability to relate to broad constituencies
including staff, administrators, senior executives, and external payroll professionals.
• Enjoy being a part of a community dedicated to the Seminary’s mission, working as part
of a professional team, and motivating others to develop and achieve.
• Demonstrated initiative and strong work ethic with the ability to work in a fast-
paced environment.
• Experience with ADP Workforce Now payroll platform
PHYSICAL / ENVIRONMENTAL DEMANDS:
This description reflects essential functions of the position; it does not restrict tasks that may
be assigned or changed at any time.
STATUS: Exempt, Administrator
Prepared by: Jean Hall Date:
Princeton Theological Seminary reserves the right to amend this position description at any time.
We are an equal opportunity employer and all qualified applicants will receive consideration for
employment without regard to race, color, religion, gender, national origin, disability status,
protected veteran status, gender identity, sexual orientation or any other characteristic protected by
law.
Position Title: Staff Accountant
JOB PURPOSE: This Staff Accountant position is primarily responsible for the entry, reconciliation and
recording of payroll and benefits information into the payroll system and the general ledger. The role
ensures that the information for each payroll is correct and that the payroll information is accurately
loaded into the general ledger. This role includes reviewing time and attendance submissions for non-
exempt employees for accuracy, communicating payroll changes to the payroll processor, reconciling
general ledger accounts for payroll withholding, and ensuring benefits payments match the benefits in
the payroll/HRIS system. This role also serves as the primary resource for nonresident alien tax issues.
ESSENTIAL FUNCTIONS:
% of time
Payroll preparation for processing 30% of time
Monitors all payroll requisitions and ensures that all changes are accurately reflected
in the payroll system.
For bi-weekly payrolls, reviews and verifies that hours submitted are accurate.
Serves as the liaison for payroll questions from employees.
Ensures all new hires, status changes, or termination of employees are accurately
recorded in the system.
Reviews the preview of the payroll to ensure accuracy before approving
Payroll recording and reporting 25% of time
Downloads payroll GL reports for each pay period, reviews and makes necessary
corrections in the reports
Communicates any corrections needed with the payroll company, or makes the
corrections in the payroll system
Uploads payroll journal entries into the accounting system
Reconciles payroll general ledger accounts on a monthly basis
Reviews quarterly and annual tax reporting forms, including W-2s, 941’s, etc.
Benefits Reconciliations 25% of time
Verifies that invoices for benefits match the information in the payroll system
Reconciles benefits withholding and expense accounts to ensure accuracy
Coordinates communication with the HR department, the third-party payroll
processor and benefits coordinator to ensure all parties and systems agree
Nonresident Alien Tax Reporting and General Accounting 20% of time
Obtains training and maintains knowledge in regulations related to nonresident alien
payments, whether as employee compensation or non-compensation payments.
Monitors and prepares reports for non-resident alien tax reporting.
Serves as primary liaison regarding tax matters with international students and
employees.
Performs other reconciliations, as needed or requested.
Total 100% time
QUALIFICATIONS/SKILLS REQUIRED:
• Bachelor’s degree in accounting or related field required;
• Understanding of payroll laws and regulations, including complicated payroll issues
such as clergy housing allowance, international tax laws for non-resident aliens, shift
differentials, and retirement plans.
• Minimum of three years of progressive experience in payroll and accounting
• Strictest adherence to confidentiality of payroll and personnel data.
• Excellent attention to detail, and analytical, communication and presentation skills.
• Commitment to process improvement; flexibility and willingness to adapt to change.
• Absolute integrity and discretion when handling confidential information.
• Excellent interpersonal skills, including the ability to relate to broad constituencies
including staff, administrators, senior executives, and external payroll professionals.
• Enjoy being a part of a community dedicated to the Seminary’s mission, working as part
of a professional team, and motivating others to develop and achieve.
• Demonstrated initiative and strong work ethic with the ability to work in a fast-
paced environment.
• Experience with ADP Workforce Now payroll platform
PHYSICAL / ENVIRONMENTAL DEMANDS:
This description reflects essential functions of the position; it does not restrict tasks that may
be assigned or changed at any time.
STATUS: Exempt, Administrator
Prepared by: Jean Hall Date:
Princeton Theological Seminary reserves the right to amend this position description at any time.
We are an equal opportunity employer and all qualified applicants will receive consideration for
employment without regard to race, color, religion, gender, national origin, disability status,
protected veteran status, gender identity, sexual orientation or any other characteristic protected by
law.
